Front Office Executive

This role is for one of the Weekday's clients

Salary range: Rs 200000 - Rs 400000 (ie INR 2-4 LPA)

Min Experience: 2 years

Location: Bengaluru, Karnataka, Mysore

JobType: full-time

We are seeking a dynamic and professional Front Office Executive to manage the front desk operations and serve as the first point of contact for visitors and clients. This full-time role is based in Bengaluru, Karnataka, and Mysore, and requires a minimum of 2 years of relevant experience. The ideal candidate will play a key role in ensuring smooth day-to-day front office functions while delivering a positive and welcoming experience to all stakeholders.

The Front Office Executive will be responsible for handling administrative support, coordinating communication across departments, and maintaining an organized and efficient reception area. This role demands strong interpersonal skills, attention to detail, and proficiency in MS Office tools to manage documentation, scheduling, and reporting tasks effectively.

Requirements:
Key Responsibilities

• Manage front desk operations, including greeting visitors, handling inquiries, and directing them appropriately.
• Maintain a professional and welcoming reception environment at all times.
• Handle incoming and outgoing calls, emails, and correspondence efficiently.
• Schedule appointments, meetings, and maintain calendars for internal teams.
• Support administrative tasks such as data entry, documentation, and record-keeping using MS Office tools (Word, Excel, Outlook, PowerPoint).
• Coordinate with internal departments to ensure seamless communication and workflow.
• Manage courier services, mail distribution, and office supplies inventory.
• Assist in preparing reports, presentations, and basic documentation as required.
• Ensure adherence to organizational policies and front office protocols.
• Handle basic troubleshooting or escalate issues to the appropriate team when needed.

What Makes You a Great Fit

• Minimum 2 years of experience in a front office, receptionist, or administrative role.
• Strong working knowledge of MS Office applications, especially Excel, Word, and Outlook.
• Excellent interpersonal and communication skills with the ability to interact professionally with clients, visitors, and internal teams.
• Presentable, organized, and detail-oriented with a customer-first approach.
• Ability to multitask, prioritize responsibilities, and manage time effectively in a fast-paced environment.
• Proactive attitude with problem-solving capabilities and a willingness to learn.
• Strong coordination skills and the ability to work collaboratively across teams.
• Basic administrative and documentation skills with high accuracy.