Front Desk Clerk

JOB SUMMARY

We are looking for a Front Desk Clerk professional who is seeking their next exciting opportunity in a complex and ever-evolving work environment! This position plays a crucial role in providing a positive first impression and ensuring smooth operations for our patients. In this role you will be the first point of contact greeting patients and customers in person and over the phone, assisting with patient interaction, walk-ins, appointment scheduling, and maintaining patient records, all while facilitating a positive patient experience.

We are on the hunt for someone authentic who enjoys working with a fun, creative and diverse group of people. If you are passionate about patient care and take initiative to dive right in and help out where needed, we would like to talk to you!

ABOUT US

Here at Total Respiratory, we are a fast-growing Durable Medical Equipment (DME) company that provides a wide variety of respiratory equipment, such as CPAPs/BiPAPs, oxygen concentrators, and other respiratory equipment. Total Respiratory has been the best source for respiratory medical supplies and equipment because of our superior commitment to providing our patients with the absolute best in product quality and customer care! Our highly trained staff help make the best choices for patient needs, while providing friendly service and expert advice. Every effort is made to ensure the patient experience is as pleasant and efficient as possible. Total Respiratory’s mission is to meet the respiratory needs of our patients by providing the highest quality respiratory equipment, supplies, and customer service. We ensure that members of our team receive ongoing education and training so that they are knowledgeable about the latest home healthcare technology and provide care with the highest quality service.

RESPONSIBILITIES

Welcome patients and guests in a warm and friendly manner, assisting patients and customers in a proactive and efficient manner with appropriate follow-up as necessary.

Work positively as a team member alongside professionals who are providing respiratory care services to patients and their families in need.

Professionally facilitate patient and customer inquiries and requests in a timely, friendly and efficient manner.

Comfortably learn and maintain essential aspects of the Company’s business operations.

Perform duties of a broad nature while working in a fast-paced environment, which include ability to have decision making, problem solving, and excellent customer service skills.

Support incoming referrals and orders for delivery and pick up (including but not limited to) patient demographics, emergency contact information, insurance information and verification, physician information, diagnosis, and billing information.

Must remain flexible and open minded with change and comfortably manage transitions from task to task effectively.

Work with family or referral source and/or personnel on delivery and/or pick up arrangements.

Support billing personnel, providing documents needed for reimbursement.

Must be flexible and willing to provide support and/or coverage when primary staff is unavailable at various locations due to continued education, vacation, leave, etc...

CONFIDENTIALITY: Ensuring compliance with confidentiality and data protection regulations, as required in healthcare. 

Support the organization by being loyal and informing management of areas of concern and problems to be resolved.

Must be willing to work after normal business hours and on weekends.

Perform all job functions with Company Mission, Vision, and Goal Statements in mind.

Flexible attitude and willingness to take on extra tasks as necessary.

Miscellaneous duties as assigned. This job description is not inclusive of all responsibilities and duties and can be changed by management discretion at any time.

EXPERIENCE & QUALIFICATIONS

High degree of integrity.

High school diploma or equivalent required.

Familiarity (or ability to easily adapt) in office setting with telephone, fax and MS Office Suites (Outlook, Word, Excel) knowledge.

Must have a positive and friendly energy characteristics.

People-sensitive characteristics with a genuine desire to help others.

Ability to work safely and accurately with minimal supervision.

Exceptional verbal, written and interpersonal communication skills.

Excellent organizational, customer service, and time management skills.

Ability to recognize the needs and concerns of people to result in constructive working relationships.

Ability to cater to diverse customer base, including ability to communicate effectively to referral sources, service agencies, and colleagues.

Ability to demonstrate initiative, teamwork, and flexibility.

Must be eligible to work in the United States.

PHYSICAL DEMANDS

Physical demands for this position could include sitting, standing, walking (including up and down stairs), lifting, carrying, and maneuvering equipment (up to 40 lbs.), and visual abilities include reading, distance vision and peripheral vision.

SCHEDULE

This is a full-time position that will require a 40-hour work week.

Hours: Generally, 8:00 AM-5:00 PM, Monday-Friday.

Overtime as needed.

Employment is contingent upon a satisfactory response from a Background Screening. This description is intended to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Total Respiratory and Rehab believes in the principle of and practice of equal employment opportunity. The Company is committed to providing equal opportunity in all of its employment practices, including the selection, hiring, promotion, transfer, and compensation of all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, national origin, ancestry, citizenship status, uniform service member status, marital status, pregnancy, age, medical condition (including cancer-related or HIV/AIDS-related), disability or any other protected status in accordance with the requirements of all federal, state, and local laws.