Front Desk Assistant Intern

About You

You are a reliable and service-oriented professional who enjoys supporting daily office operations and being the first point of contact for visitors and internal teams. You are organized, detail-oriented, and comfortable handling multiple administrative tasks while maintaining a professional and welcoming environment. You are looking for stability, growth, and the opportunity to contribute to a collaborative on-site team.

You Bring to Applaudo the Following Competencies:

• High school diploma.
• At least 6 months of proven experience in front desk, receptionist, or administrative support roles.
• Knowledge of office management and basic bookkeeping.
• Strong organizational and multitasking skills.
• Excellent attention to detail and sense of responsibility.
• Trustworthy and discreet when handling sensitive information.
• Customer-service-oriented mindset.
• Analytical and problem-solving skills.
• Proficiency in Microsoft Office, especially Excel and Word.
• Intermediate English proficiency (B1 or higher).

You Will Be Accountable for the Following Responsibilities:

• Receive and manage incoming calls, redirecting them or taking messages as needed.
• Greet visitors and notify the appropriate staff members.
• Prepare and coordinate meeting rooms for visitors and internal meetings.
• Coordinate cleaning activities and schedules.
• Answer general inquiries and address complaints professionally.
• Receive, sort, and distribute letters, packages, and deliveries.
• Prepare outgoing mail, including drafting correspondence and securing parcels.
• Check, sort, and forward emails as required.
• Monitor office supplies and place orders when necessary.
• Maintain updated records, files, and documentation.
• Monitor office expenses and track related costs.
• Assist with procurement duties for events and celebrations.
• Manage petty cash and send weekly expense reports to the treasury team.
• Support additional administrative tasks such as travel arrangements and scheduling when required.

• Front desk or administrative experience.
• Strong organizational and customer service skills.
• Proficiency in Microsoft Office.
• Intermediate English (B1+).

About Us

At Applaudo, we partner with ambitious companies to transform through technology with an AI-native mindset at the core of how we think, build, and deliver. We combine strategic clarity, world-class execution, and modern engineering practices to help clients accelerate measurable business outcomes and stay competitive.

We are building a high-performance culture grounded in five values: Empowering Excellence, Collaborative Teamwork, Unsolicited Respect, Consistent Transparency, and Efficient Communication. These define how we work, how we make decisions, and how we hold ourselves accountable.

Applaudo is a place for people who want to grow fast, take ownership, and work alongside strong teams. Joining us means being part of an organization that is evolving intentionally, investing in modern ways of working, and embracing AI as a lever for productivity, innovation, and impact.