Founder Operations & Coordination Assistant

We are seeking a highly adaptable, proactive Founder Operations & Coordination Assistant to support
a founder in a new early-stage technology company. This is a high-ambiguity, high-trust role designed for someone who is naturally detail-oriented (sometimes to the point of being anxious about getting things exactly right), takes initiative without waiting for direction and is always looking for smarter, faster and more efficient ways to get things done.

You’ll thrive here if you enjoy figuring things out independently going above and beyond expectations and bringing order and clarity to situations that are still being defined.

The role will start part-time (20 hours/week) with a clear path to full-time as the business ramps up.

What You’ll Do:
• Act as a true execution and coordination assistant to the founder, owning tasks end-to-end
• Manage scheduling, logistics, coordination, and planning across multiple priorities
• Handle ad hoc research across business, technology, tax incentives, grants,travel planning, and
• tools
• Independently plan and coordinate complex travel and logistics, balancing sleep, working hours,
• jet lag, and efficiency
• Source and coordinate vendors or specialists (e.g. video editors, designers) when work exceeds
• scope
• Research government grants, tax incentives, and funding opportunities and summarize findings
• clearly
• Evaluate apps, tools, or platforms and provide concise, written recommendations
• Download, test, and compare software or mobile apps, reporting insights clearly
• Distill large volumes of information into clear takeaways and next steps
• Perform light video editing (e.g. pulling key moments from longer recordings)
• Create rough video cuts or content drafts for review
• Coordinate with external freelancers when higher-quality production is needed
• Produce clear, structured written outputs (summaries, drafts, comparisons, notes)
• Communicate proactively and clearly in writing
• Flag risks, blockers, or dependencies early—always with proposed solutions
• Continuously look for ways to improve efficiency, coordination, and execution

What Success Looks Like:
• Work moves forward without the founder needing to micromanage
• Tasks and coordination are handled thoroughly—details don’t fall through the cracks
• Problems are solved independently or escalated early with clear options
• Ambiguity is met with curiosity and action, not hesitation
• The assistant pulls work proactively instead of waiting for direction
• Processes naturally improve over time because you refine them

Required Traits & Capabilities:
• Naturally detail-oriented and conscientious—you care deeply about doing things well
• Highly self-sufficient, proactive, and comfortable taking ownership
• Strong initiative; you don’t rely on step-by-step instructions to make progress
• Constantly looking for more efficient, scalable ways to work
• Excellent written English (this is a writing-heavy role)
• Comfortable operating without SOPs or predefined processes
• Calm, positive, and low-drama approach to work
• Willing to ask clarifying questions early rather than getting stuck

Nice to Have (Not Required):
• Experience supporting founders or early-stage startups
• Experience coordinating schedules, vendors, or logistics
• Familiarity with basic video editing tools or content workflows
• Experience coordinating freelancers or external partners
• Ownership of an iPhone (helpful for app testing, not a dealbreaker)
• Comfort working asynchronously with minimal meetings

Work Setup & Expectations:
• Start part-time (20 hours/week), with intent to scale to full-time
• Some Pacific Time overlap preferred, with flexibility
• Asynchronous work is expected; meetings will be minimal
• Initially supports the founder directly, with potential to support additional team members as the
• company grows

Who This Role Is NOT For:
• Candidates who require detailed SOPs or constant guidance
• Those uncomfortable with ambiguity or frequent context switching
• Highly specialized professionals unwilling to take on varied tasks
• Anyone who needs frequent feedback or close supervision to stay productive

Why Join Assist World?

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM!