Fleet Operations Coordinator

Location: Central Specialties - Alexandria, MN
Department: Asset Management

Reports to: Business Analyst

Schedule: Full-time, year-round, Monday–Friday, 8:00 a.m. – 5:00 p.m. with extended hours as needed from April - November.
FLSA Status: Hourly (Non-Exempt)

Position Overview

This role is critical to keeping our equipment moving safely, legally, and efficiently across multiple states.  The Fleet Operations Coordinator will serve as the primary point of contact for our lowboy drivers, managing oversize/overweight permits and ensuring all truck compliance documentation is current and accurate. This is a high-responsibility position with real operational impact.  This role is ideal for someone who thrives in structured environments, values precision, and takes pride in preventing problems before they occur.

Key Responsibilities

Transportation Permitting & Routing

Prepare and submit daily oversize/overweight permits in MN, ND, SD, IA, and MT

Manage annual permit renewals

Review dispatch requests to verify accurate load dimensions and weights

Coordinate permitted routes with drivers

Fleet Compliance & Documentation

Maintain complete and current truck compliance packets

Track and renew registrations, cab cards, IFTA documentation, and logbooks

Monitor expiration dates and proactively address renewals

Ensure compliance with DOT and state regulations

Driver & Operations Support

Serve as the go-to contact for lowboy drivers

Communicate route restrictions, documentation requirements, and compliance updates

Coordinate with internal asset and operations teams

Education & Experience

Associate’s or Bachelor’s degree in Business, Management, Accounting, Finance, or related field preferred

Strong attention to detail and process discipline

Excellent written and verbal communication skills

Comfort managing recurring deadlines and compliance tracking

Strong computer skills

Proficiency in Microsoft Excel and Outlook

Ability to learn regulatory systems and permitting portals

Ability to read and understand maps

Heavy equipment knowledge is helpful but not required. We provide structured training and documented processes.

Why Join Central Specialties

This role offers meaningful responsibility from day one. You will work within a growing Asset Management department focused on modernizing systems, improving processes, and building long-term operational excellence.  We value initiative, accountability, and professional growth. As our company continues to grow, this position offers opportunities to expand responsibilities and develop into higher-level operational roles.

Compensation & Benefits

Group Health, Dental, and Vision Insurance

Short-Term Disability & Basic Life Insurance

401(k) with Company Match & Profit Sharing

Health Savings Account (HSA)

Paid Time Off & Paid Holidays

Business casual office environment

Electronic Direct Deposit

Central Specialties is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.