Fiscal Operations Coordinator

This position offers strong opportunity for career growth within the agency and we have anticipated a plan of progression for this role.  

There will be overtime offered if interested.

QUALIFICATIONS:             Bachelor’s Degree in Accounting Preferred; Associate’s degree (A.A.) or equivalent from two-year college or technical school; and 5 years related accounting experience and/or training; or equivalent combination of education and experience. Sensitivity and responsiveness to the cultural differences of individuals and families in groups outside one’s own.

          CLASSIFICATION:             Exempt Full-Time      

          REPORTS TO:                    Chief Financial Officer

Summary:
Classifies, processes, and records all financial data for use in maintaining fiscal office operations, including, but not limited to the following:

Duties

Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.

Updates accounts receivable register.

Extracts general ledger information.

Compiles information for revenue and balance sheets.

Maintains cost accounting system in accordance with funding standards set by funders.

Backs up receipting of money, completes deposit and maintains cash receipt journal.

Supervises and supports accounts payable clerk.

Assists Fiscal Manager with various monthly, quarterly, yearly reporting and funding applications.

Updates Health and Human Services cash line and prepares quarterly report.

Maintains the contract files for the agency.

Prepares and submits all billings monthly.

Prepares and transfers foster care payments (parent) and foster care travel payments.

Assists employees, vendors, clients or customers by answering questions related to accounts, procedures, and services.

Reconcile bank statements monthly.

Assist CFO in oversight of day-to-day fiscal operations

Assist CFO in development of annual operating budget

Other duties as assigned.

Actively participates in YSBIV’s Continuous Quality Improvement Program.

Il.         Outcomes

100% of billing completed and mailed out by the 10th of the month with no errors.

100% of the entries into the general ledger will be error free.

III.        Core Competencies

Financial Reporting

General Ledger Management

Accounts Receivable

Budget Administration

Regulatory Compliance

*Youth Service Bureau of Illinois Valley believes that all people deserve inclusivity, fairness, and justice.  We believe that both the success of our team and the wellness of our community is strongest by recognizing the qualities that make each person unique, including race, gender, age, sexuality, ability, religion, national origin, gender identity and other identities.  The YSB team values and respects each other and our community as we proudly serve.