Financial Operations Assistant

At Gracie Barra, organization, discipline, and structure are fundamental to everything we do. Our global organization supports hundreds of schools and thousands of students, and strong financial operations are essential to sustaining our mission.

We are looking for a Financial Operations Assistant who will help maintain the financial organization and operational discipline that allows our team to serve our schools and community effectively.

This role is ideal for someone who is organized, reliable, detail-oriented, and motivated by contributing to a structured and purpose-driven organization.

You will play an important role in ensuring that financial records, invoices, expenses, and reports are accurate, organized, and delivered on time, helping leadership make sound decisions and supporting the continued growth of our organization.

Your Mission

Support the financial and operational organization of the company by maintaining accurate financial records, assisting with reporting processes, and ensuring financial documentation is consistently organized, updated, and accessible.

Your work helps ensure the finance team has reliable information to support responsible decision-making and operational excellence.

Key Responsibilities

Maintain organized and accurate financial documentation

Track invoices, payments, and expenses with consistency and precision

Support preparation of monthly financial reports (P&L and cash flow)

Assist with accounts payable and accounts receivable tracking

Monitor expense entries and categorization

Perform basic bank transaction reconciliation

Maintain structured digital filing of financial records

Follow up on outstanding invoices, payments, or financial items

Communicate with internal teams to collect financial information when necessary

What We’re Looking For

We are looking for someone who demonstrates discipline, reliability, and attention to detail.

Required

Fluent in English and Portuguese

Strong organization and attention to detail

Comfort working with numbers and financial data

Proficiency in Google Sheets or Microsoft Excel

Ability to follow structured processes and systems

Clear written communication skills

High level of responsibility and reliability

Preferred

Basic understanding of financial documentation or accounting