Financial Controller

Union Technologies is reindustrializing America’s defense manufacturing base with a first-of-its-kind Factories-as-a-Stockpile™ model, integrating advanced robotics, manufacturing, and software into sovereign factory systems at scale. Headquartered in Dallas, Texas, UNION is dedicated to restoring America’s industrial strength and guaranteeing deterrence for the century ahead.

We recently emerged from stealth with $50M in funding led by top-tier venture investors and strategic partners. Read more in our Press Release

The Role

As Finance Controller, you will own the financial operations backbone of a fast-scaling defense technology company. This is not a back-office role — you will be a key partner to leadership, ensuring financial integrity, operational rigor, and scalable infrastructure as Union Technologies grows from startup to national defense institution. You will lead and mature the accounting function, manage vendor and payment ecosystems, drive month-end close, and build the systems and processes that underpin our mission.

Key Responsibilities

Financial Operations & Controls

• Own and mature the full accounts payable cycle, including vendor onboarding (ACH, W-9s), invoice processing, coding accuracy, approvals workflow, and payment runs.

• Establish and enforce internal controls over financial transactions, ensuring compliance with company policy and GAAP standards.

• Lead the month-end and quarter-end close process; prepare and review reconciliations, journal entries, and financial statements.

• Manage A/P aging, proactively identify risks, and drive resolution of vendor discrepancies and credit memos.

Accounts Receivable & Revenue

• Own the full accounts receivable cycle, including customer invoicing, cash application, collections follow-up, and dispute resolution.

• Monitor AR aging and DSO trends; implement escalation procedures for overdue accounts and maintain customer credit policies.

• Ensure revenue is recognized accurately and in accordance with company policy and applicable accounting standards (ASC 606 where relevant).

• Reconcile deferred revenue and maintain supporting schedules for subscription or contract-based revenue streams.

Payroll & Operations

• Own end-to-end payroll processing for a distributed workforce, ensuring accuracy, timeliness, and compliance across all pay runs.

• Manage multi-state payroll compliance for remote employees, including state income tax withholding, unemployment insurance (SUI), and local tax obligations.

• Own the process of registering the company as an employer in new states as remote hires are onboarded — coordinating with legal, HR, and state agencies to establish payroll tax accounts and meet registration deadlines.

• Maintain employee records and payroll data integrity; ensure proper classification of employees vs. contractors and manage associated tax documentation (W-2s, 1099s).

• Partner with HR on new hire setup, terminations, garnishments, and benefits deductions within the payroll system.

Vendor & Expense Management

• Serve as the primary point of contact for vendor relationships — maintaining trust, resolving disputes, and ensuring payment accuracy and timeliness.

• Administer the employee expense reimbursement program via Ramp; enforce policy, configure controls, and ensure timely processing and reconciliation.

• Manage and optimize the payment run cadence; scale the process as headcount and vendor base grows.

Tax Compliance & Filings

• Coordinate with external tax preparers for federal, state, and local income tax filings; provide supporting workpapers and respond to information requests.

• Own sales tax compliance, including nexus monitoring, registration in new jurisdictions, filing cadence, and reconciliation to the GL.

• Manage annual 1099 preparation and filing; ensure vendor records are maintained accurately throughout the year to support a clean year-end process.

Chart of Accounts & System Governance

• Own and govern the chart of accounts; evaluate and approve requests for new accounts, ensure consistent coding practices across the organization.

• Maintain accounting policy documentation and ensure the team operates in accordance with documented procedures.

• Lead onboarding of new team members or department heads to financial systems and expense policies.

Reporting, Audit & Strategic Support

• Build and maintain recurring management reports in Excel (pivot tables, VLOOKUP, financial dashboards); evolve toward scalable tooling as the company matures.

• Partner with external auditors; own audit-ready documentation, workpapers, and PBC schedules.

• Support senior leadership with ad-hoc financial analysis, scenario modeling.

• Evaluate and implement improvements to financial systems and ERP infrastructure as the company scales.

Qualifications

• 7+ years of progressive accounting or finance experience; prior Controller or Senior Accountant title preferred.

• Bachelor's degree in Accounting, Finance, or related field; CPA or CPA-track strongly preferred.

• Strong command of GAAP; experience owning month-end close, financial statement preparation, and full-cycle AP and AR.

• Experience managing multi-state payroll compliance and employer registration for remote or distributed workforces; hands-on experience with Paylocity or similar payroll platform strongly preferred.

• Familiarity with sales tax nexus, 1099 filing, and coordinating with external tax preparers for federal and state filings.

• Hands-on experience with Ramp or a comparable expense management platform; comfortable owning configuration, policy enforcement, and day-to-day administration as the company scales.

• Advanced Excel proficiency; experience with ERP systems (QuickBooks, NetSuite, or similar); comfort building toward modern financial tooling.

• Proven ability to build and enforce internal controls, manage audits, and operate with full financial integrity.

• Startup or high-growth company experience; thrives in ambiguous, fast-moving environments and builds structure where none exists.

• Strong communicator and cross-functional collaborator; able to translate financial complexity for leadership and non-finance stakeholders