Financial Administrator

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Reporting to the Associate Director, Budget Efficiencies, the incumbent is responsible for providing a high level of organizational, finance and administrative support, adhering to the Service Level Agreement for the clients of James Shared Services (JSST). The incumbent will function with an exceptional level of accuracy, independence, confidentiality, and efficiency. The incumbent is also responsible for the operational functioning of the office.

Primary Responsibilities:

• Establish and maintain effective working relationships by identifying client needs and providing high‑quality support to JSST clients. Assess issues and formulate recommendations to resolve them.
• Review, verify, and prepare journal entries, budget transfers, deposits, invoices, and related financial transactions.
• Assist in determining financial priorities by monitoring clients’ financial transactions and resource usage.
• Work independently, at the request of the Finance Officer, to resolve a variety of financial matters and follow up as required.
• Organize and perform JSST activities to support the daily operations of the unit, ensuring accounting functions are completed in accordance with established goals and objectives, and exercising judgment on urgent or sensitive matters.
• Prepare financial reports and monthly documentation for JSST clients and other stakeholders.
• Administer funds held by units within James Shared Services in adherence to accounting policies and procedures.
• Verify and reconcile accounting and financial records, fund reports, expenditures, and budgets.
• Provide general guidance on finance‑related issues, processes, and applications.
• Follow up on decisions made by the Finance Officer and ensure their proper implementation. Review outstanding items and take necessary action.
• Maintain computerized financial and accounting systems and contribute to their implementation and development to enhance unit efficiency.
• Create and maintain databases and spreadsheets to support financial operations.
• Perform various administrative tasks and attend meetings as required to support JSST activities.
• Ensure compliance with financial policies and procedures by communicating updates to clients and monitoring adherence across all financial activities.

Other Qualifying Skills and/or Abilities

• High level of operating fund knowledge.
• Must be customer service-oriented and able to analyze and resolve complex financial issues and recommend solutions.
• High degree of financial analytical skills as well as flexibility in managing multiple tasks, with the ability to prioritize and meet deadlines.
• Strong interpersonal skills.
• Excellent communication skills
• Demonstrated ability to work in a PC environment using word-processing, spreadsheets
• Demonstrated experience with University budget processes and year end procedures including trend forecasts.
• Must be able to work in a fast-paced demanding environment.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEC III Related Experience /

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director, Budget Efficiencies

Position End Date (If applicable):

Deadline to Apply:

2026-03-10

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].