Finance & Office Admin Specialist - Jays Care Foundation

Jays Care Foundation, the charitable arm of the Toronto Blue Jays, harnesses the power of baseball to create positive impacts for youth across Canada. Baseball is at the heart of everything we do. It’s more than a sport; it’s a tool for youth development, building character, resilience, and belonging. Through award-winning baseball-for-development programs, we partner with communities nationwide to help children and youth facing barriers unlock their potential. 

Are you passionate about growing the game of baseball across Canada? Jays Care Foundation is looking for a Finance + Office Admin Specialist.

About the Role

This position supports two core functions of Jays Care Foundation:  Financial bookkeeping and office administration. The role is split approximately 60% Finance, 40% Office Administration & Executive Director support.

Responsibilities:

Preparation of weekly bank deposits

Accounts Payable – Verify coding of expenses and create reports for accuracy

Accounts Receivable - invoicing and collection duties

Assist with reconciliation of monthly Corporate Visa reports

Issuance of tax receipts and acknowledgement letters to donors

Recording of all in-kind donations

Perform primary bookkeeping functions, including recording transactions and managing journal entries in QuickBooks, and support month end close activities.

Perform GST/HST calculations and detailed expense breakdowns required for charitable rebate submissions.

Daily 50/50 game day raffle reconciliation during the season/Shopify.

General financial support of JCF events

Preparation of GST/HST return (bi-annually)

Assist with US 990 Filing

Assist with Audit

Financial Bookkeeping (% of Time: 60%) 

Office Administration & Executive Director Support (% of Time: 40%) 

Answer the Jays Care general phone line and email inbox, providing exceptional customer service in interacting with donors and any other callers, handling inquiries with professionalism, and logging all interactions

Manage office administration tasks, including shipping/receiving, inventory organization and tracking, office supply maintenance, and database entry where necessary. Supporting Jays Care staff administratively

Provide hands-on support to the Jays Care team for all other programming and fundraising events, as needed

Support the Executive Director and Senior Leadership Team in various scheduling initiatives, including meeting prioritization, calendar management, travel bookings, and workflow suggestions

Manage Executive Director and Director-level meetings, including preparing and circulating agendas in advance, coordinating logistics, recording minutes and distributing meeting notes, and tracking follow-up actions and deadlines.

Assist in the preparation of major documents, emails, and presentations, proofreading and drafting where required 

Transform strategic input from senior leadership into clear, visually compelling slide decks

Register and RSVP for all conferences and engagements

Collect receipts, organize, and submit expenses for the Executive Director

Qualifications:

3 -5 years of experience in bookkeeping or accounting support and office administration

Professional experience in the public and/or the not-for profit sector

Experience organizing and executing multiple administrative tasks/logistics at a given time 

Excellent communication abilities. Strong writing skills, excellent command of the English language

Experience supporting month-end processes and financial documentation

Expertise in Microsoft Office suite, particularly in Excel and PowerPoint

Expertise in QuickBooks

Expertise in Canva

Knowledge of Salesforce or Salesforce Non-Profit Success Pack

Superior written and oral communication skills

Strong planning, coordination skills and attention to details

Good team work ethic, and capable of working independently

Accurate and timely reporting

Strong decision-making and problem-solving skills

Ability to speak French (an asset)

Ability to work well with all levels of internal management and staff, board, as well as external partners and prospective partners

Salary: The anticipated base compensation range for this role is $60,000 - $65,000. Actual base pay offered within this range may differ based on a range of factors, including individual experience, education, skills, and organizational needs.  

In addition to your base compensation, you will enjoy discretionary bonus opportunities, vacation entitlements, a comprehensive benefits package, and front‑office perks that reflect the excitement and community of working in baseball. 

Position Status: Vacancy 

Work Location: In-office; required to work at Rogers Centre five days a week

Application Deadline: Wednesday April 8th, 2026

Why Join Us? 

At Jays Care, you’ll be part of a passionate team committed to growing the game of baseball across Canada while helping kids develop life skills that last a lifetime. You’ll have the opportunity to make a lasting impact in communities nationwide while working for an award-winning organization that values innovation, inclusion, and collaboration. 

Jays Care has a strong commitment to diversity, accessibility and inclusion. Everyone who applies for a job will be considered. We encourage individuals from underrepresented groups to apply and join us in shaping the future of our club. Together, we will build a team that reflects the richness of the game and the communities that we represent.

Throughout the recruitment process, we are dedicated to working with candidates who have accessibility needs to ensure they have the necessary support to perform at their best. Questions regarding accessibility throughout the recruitment process can be directed to [email protected].