Finance & HR Operations Specialist

Fairmarkit is the #1 autonomous sourcing platform revolutionizing the way all organizations buy & sell. Fairmarkit equips procurement teams with automation, AI, and GenAI so they can source more competitively at scale. Our solutions for tail spend and strategic sourcing help innovative procurement teams reduce cycle times, drive out costs, meet ESG/Diversity targets, and provide a better stakeholder experience to internal partners and suppliers. Fairmarkit has been recognized with awards by organizations such as Gartner and IDC, and is backed by strategic investors like Notable Capital, Insight Partners, 1984.VC, and Newfund.

We are looking for a Finance & HR Operations Specialist to support financial operations and HR administration. This role will play a key part in ensuring accurate financial records, smooth operational processes, and compliant HR administration in Poland. This is an excellent opportunity for a detail-oriented professional who enjoys working across finance, accounting, and HR operations in an international environment.

1. Accounting, Banking & Financial Operations

Maintain accurate accounting and financial records and support the monthly financial close process. Responsibilities include:

Accounting & Financial Documentation

• Verify the accuracy and completeness of accounting documentation

• Prepare and organize financial documentation for monthly and annual closing

• Maintain proper archiving of accounting records and financial documentation

• Support reconciliation of financial records and documentation

Banking & Payments

• Monitor vendor and contractor payment deadlines

• Review payment documentation and coordinate payment processing

• Reconcile bank statements and maintain accurate records

• Manage operational communication with banking partners

Financial Operations & Reporting Support

• Monitor operational expenses and review invoices for accuracy

• Prepare internal financial summaries and expense reports

• Support preparation of management reporting and financial analyses

2. HR Administration, Payroll Coordination & Compliance

Support HR administration and payroll coordination in compliance with Polish labor regulations. Responsibilities include:

HR Administration

• Maintain employee personnel files (akta osobowe)

• Prepare and administer HR documentation including, employment contracts (umowa o pracę), B2B agreements, and related amendments

• Ensure HR documentation complies with Polish labor law requirements

Payroll Coordination

• Coordinate payroll data preparation

• Review payroll inputs and supporting documentation

• Maintain payroll documentation and records

Regulatory & Administrative Compliance

• Prepare and submit required documentation to relevant public institutions

• Maintain communication with regulatory authorities when necessary

• Monitor regulatory deadlines and maintain proper documentation for audits or regulatory reviews

Requirements

Experience

• Minimum 5 years of professional experience in accounting, finance operations, or HR administration

• Experience working with Polish accounting and HR documentation

• Experience working in a Polish limited liability company (spółka z o.o.)

• Experience working with external accounting or payroll providers preferred

• Experience with NetSuite and Comarch ERP Optima preferred

Professional Knowledge

• Polish accounting documentation standards, tax regulations, and labour law and HR documentation requirements

Skills

• Strong attention to detail and organizational skills

• Ability to manage financial documentation and accounting processes

• Ability to coordinate with external partners, service providers, and public institutions

• Strong communication and administrative coordination skills

Languages

• Polish — working proficiency

• English — working proficiency

• Russian — fluent

#Poland

Headquartered in Boston, and backed by a $35.6M Series C co-led by OMERS, Highland, Notable Capital, Insight Partners, and ServiceNow. We are looking for exceptional candidates who want to help grow our company into a global enterprise and make their mark on the B2B tech industry. Come soar to new heights with us!

Fairmarkit is an equal opportunity employer, and selects individuals best matched for the job based upon job-related qualifications regardless of race, religion, color, creed, sex, sexual orientation, age, ancestry, national origin, gender identity, genetic information, disability, pregnancy, veteran or military status or any other status or characteristic protected by law.