Finance and Administration Officer

Country Office Administration & Procurement

Financial Management and Reporting

Responsible for all financial transactions as per established procedures, as well as maintaining up-to-date accounts in QuickBooks, including filing and safekeeping of documentation.

Ensure that vouchers are prepared promptly with all necessary supporting documentation for review and approval.

Process payments (Cash and Bank) as scheduled.

Accountable for gathering and submitting precise, timely, and comprehensive monthly financial reports for the Country Office and co-implemented projects (BvAs).

Ensure accurate cost allocations and reporting.

Prepare and ensure monthly reconciliations of Staff Advance Accounts.

Ensure all journals are fully supported and approved.

Office Petty Cash Management.

Prepare monthly Bank and Cash Reconciliations.

Responsible for compliance with all bank requirements.

In conjunction with the Finance and Administration Manager, review and update the organisation's Internal Controls and ensure full compliance.

Ensure timely monthly close-out procedures in QuickBooks are carried out.

Audits

Support Annual Audits for the Country Office, both External and Internal to ensure completion within the agreed timelines.

Ensure maintenance of audit reports and documentation at the country office and follow up on recommendations for full closure.

Ensure Partner/project audits are completed within agreed timelines

Partner Capacity Development and Support

Support Partners in budget development in line with TdH NL and Donor templates.

Monitor Implementing Partners, review financial reports and support documents, and provide actionable recommendations.

Develop Financial Reporting Templates for new Partners and support Partner Finance staff in their use. 

Ensure all Partner reports are submitted on time for review and consolidation.

Ensure all Partners’ Budget projections are updated in line with Work Plans.

Ensure compliance with Donor and TdH NL Guidelines.

Maintain good relationships with project partners, provide capacity-building training in finance and administration as may be appropriate.

HR Administration

Support the Country Team in unit staff recruitment as required.

Knowledge and experience

Bachelor’s degree in finance, accounting, business administration, or a related field. 

Possess a minimum of three years of relevant experience in finance and administration, preferably in the non-profit sector. 

Be proficient in QuickBooks and Microsoft Office applications, especially Excel. 

Have a deep understanding of financial management, accounting, budgeting, and reporting principles and practices, as well as local tax laws, banking regulations, and statutory requirements. 

Experienced in conducting and facilitating audits, both internal and external, is a key requirement for this role. 

Have a track record of working with and building the capacity of local partners and sub-grantees.

Excellent communication, interpersonal, and negotiation skills are essential for this position. 

The ability to work independently and as part of a team, with attention to detail and accuracy, under pressure, and to meet deadlines while maintaining a positive attitude and professional ethics.

How to apply

Please review the detailed job description and apply using the link provided.