Finance & Administration Officer*

Today, we are not utilizing resources in a sustainable way. In fact, the world is only 9% circular, meaning much of the Earth’s precious resources are only used once, leaving huge untapped potential for more sustainable resource management. TOMRA provides cutting-edge solutions for optimal resource productivity within the recycling, mining and food industries and is therefore uniquely positioned to shape the Circular Economy, creating demand for this way of thinking in the world. At TOMRA we want to be a thought leader, encouraging a more sustainable way of thinking and inspiring active change around the world.

Position Overview:

TOMRA is hiring a Finance & Administration Officer for our office in Istanbul, Turkey

As Finance & Administration Officer, you will be responsible for all financial, administrative, legal, tax, HR and operational obligations of the subsidiary. This role ensures full compliance, accurate financial reporting, efficient internal controls, and smooth administrative operations in alignment with the multinational group’s corporate policies and local regulatory requirements.

 

Administration & Office Management

• Manage daily administrative operations: contracts, suppliers, procurement, travel, office supplies & facility management.
• Manage lease agreements, insurance policies, and company assets.
• Ensure proper document control, archiving, and administrative workflows.
• Support operational teams with administrative needs to ensure business continuity.

Accounts Payable & Accounts Receivable

• Support customer invoicing
• Process supplier and IC invoices (incl. travel expense reports)
• Prepare payment runs
• Reconcile bank and cash transactions.
• Follows up on outstanding receivables and supports the collection process.

Financial Management & Reporting

• Takes care of the general accounting administration in close cooperation with the Finance Controller EMEA and local external accounting & payroll service provider.
• Monitors that we are in line with local accounting GAAP requirements.
• Ensures accurate and timely month-end and year-end closing activities.
• Timely submission of the (monthly) TOMRA financial reporting.
• Reviews of journal entries, accruals, provisions and reconciliations.
• Responsible for fixed assets accounting, depreciation schedules and asset tracking.
• Cash planning and liquidity monitoring.
• Ensures compliance with internal financial policies and internal control requirements.
• Support in internal and external audits by providing necessary documentation and explanations.
• Support in (local) budget activities.
• Participates in forecast updates and supports financial planning processes.

Tax, Legal & Compliance

• Act as local legal representative/signatory when required coordinate with MD.
• Manage corporate governance requirements.
• Ensure compliance with corporate policies.
• Compilation and management of other related statutory documentation.
• Ensure compliance with all statutory taxes, such as VAT, relevant taxes and duties, stamp tax, withholding tax, corporate tax support, etc.
• Coordinates with local tax advisors, auditors, payroll providers, and legal consultants.
• Ensures compliance with social security (SGK), labor law requirements, and official notifications.
• Mitigate financial, operational, and compliance risks.

Payroll & HR Administration

• Close collaboration with Head of HR EMEA on employee related matters
• Responsible for payroll & personnel administration: correct determination and periodical processing of the salary & fringes.
• Maintains employee master data, vacation, leaves, benefits, and deductions.
• Coordinates with outsourced payroll provider to ensure accuracy and compliance.
• Supports onboarding/offboarding processes from a payroll and documentation perspective.
• Ensures on time submission of all payroll-related statutory declarations.

Other

• Ad hoc analysis.
• Supports continuous process improvements within the finance function.
• Implement and monitor internal control procedures aligned with group standards.
• Acts as a key point of contact for internal departments regarding finance matters.

 

 

• Bachelor in accounting or similar.
• Background in F&A & HR administration (+ 5 years’ experience). 
• Strong Accounting & analytical skills.
• Strong knowledge of Turkish accounting and taxation
• Ability to meet required deadlines and manage multiple priorities.
• Strong communication skills in Turkish & English (verbal & written)
• Excellent organization, administrative (accuracy) and follow-up skills
• Hands-on, proactive, quality oriented.
• Strong interpersonal, communication and facilitation skills.
• Experience with ERP systems (IFS Cloud is preferrable) is a strong plus

 

Are you interested? 

Please send us...

• CV in English
• Certificates (from university, trainings, testimonials, referrals, etc).

We are looking forward to meeting you!

 

*Tomra does not differentiate on the basis of gender, race or ethnicity, religion, color, sexual orientation or identity, disability, age and other protected statuses as given by applicable law. We are committed to creating a diverse and inclusive environment and are proud to be an equal opportunity employer.

Most important – it’s a match!