Finance Administration Assistant

About Da-Lee Group

Da-Lee Pavement Products, part of the Da-Lee Group, is a growing leader in pavement maintenance solutions and construction-related materials. Da-Lee is positioned for aggressive growth and transformation—expanding operations, integrating acquired entities, and building a scalable business infrastructure.

Operating in a product driven, manufacturing environment, Da-Lee Pavement Products combines service excellence and integrity with environmental responsibility to support municipal, provincial/state authorities and utility contractors across North America. The company’s dynamic team is committed to providing the highest level of customer satisfaction and exceeding all industry standards.

Position Overview

The Administrative Assistant at Da-Lee Pavement Products plays a key operational role in supporting both finance and administration functions. Working closely with the Finance team and partnering with operations, production, the Administrative Assistant is responsible for executing and managing core processes that ensure financial accuracy, operational efficiency, and strong vendor and inventory management. The role reinforces compliance, consistency, and reliability in financial and administrative practices, contributing directly to smooth running of the day-to-day business operations.  The hours for this role will be based on 27.5-hour work week, Monday to Friday from 9:00 am to 2:30 pm.

Key Responsibilities

Administration and Office Support

Complete and submit vendor forms, compliance paperwork, and product approval sheets, ensuring all documentation is accurate and up to date.

Maintain organized digital and physical filing systems to ensure easy retrieval of records and documents.

Support the day-to-day operations of the office, including ordering supplies, handling incoming mail, and coordinating office equipment maintenance.

Assist with scheduling and coordinating meetings, preparing agendas, and recording meeting minutes as required.

Provide administrative support for staff meetings, training sessions, and company events, ensuring smooth planning and execution.

Finance and Accounting Support

Prepare, issue, track purchase orders, and ensuring all documentation is accurate and approvals are obtained on time.

Update and maintain the costing sheet upon receipts of goods, providing accurate landed costs for financial reporting.

Coordinate with the Finance team to trigger invoicing following export and dispatch confirmation.

Create and maintain product records and vendor accounts within internal systems to ensure accurate financial and vendor data.

Process and track employee expense reports, ensuring proper coding, compliance with company policies, and timely reimbursement.

Provide support with accounts payable and receivable, including invoice entry, payment runs, cheques deposits, and reconciliations.

Assist in the preparation of monthly, quarterly, and annual financial reports, compiling data to support decision-making.

Monitor actual expenses against the approved budget and flag variances for management review.

Maintain accurate and organized financial records to support audits, vendor compliance, and tax reporting requirements.

Operations and Inventory

Record daily manufactured products quantities as confirmed by production, ensuring inventory and costing records remain accurate.

Update the inventory sheet to capture all inbound and outbound product movements, supporting accurate stock management.

Coordinate finished goods and raw material orders, maintain the production and delivery schedule, and follow up with suppliers to confirm order status.

Confirm transport rates and coordinate logistics requirements with carriers to ensure efficient and cost-effective delivery.

Support regular cycle counts and year-end inventory reconciliations to maintain accurate stock reporting.

Qualifications

Diploma or degree in Business Administration, or related field.

2+ years of experience in accounting or administrative assistant role.

Strong proficiency in MS office and experience with accounting software.

Excellent organizational skills and attention to detail.

Ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively.

Strong written and verbal communication skills.

This posting is for a new vacancy. Our hiring process does not involve the use of artificial intelligence to screen, assess or select applicants.