FBS Administrative Supervisor (Executive Assistant)

FBS – Farmer Business Services is part of Farmers operations with the purpose of building a global approach to identifying, recruiting, hiring, and retaining top talent. By combining international reach with US expertise, we build diverse and high-performing teams that are equipped to thrive in today’s competitive marketplace.

We believe that the foundation of every successful business lies in having the right people with the right skills. That is where we come in—helping Farmers build a winning team that delivers consistent and sustainable results.

Since we don’t have a local legal entity, we’ve partnered with Capgemini, which acts as the Employer of Record. Capgemini is responsible for managing local payroll and benefits.

What to expect on your journey with us:

• A solid and innovative company with a strong market presence

• A dynamic, diverse, and multicultural work environment

• Leaders with deep market knowledge and strategic vision

• Continuous learning and development

We count on you for:

• Provide confidential, high-level support to the CFO and Finance Executives.
• Manage and protect executive calendars, with special attention beyond traditional responsibilities.
• Schedule meetings, arrange travel, and coordinate conference calls.
• Handle correspondence, visitors, phone calls, and general inquiries with professionalism.
• Use judgment and initiative to resolve routine and unexpected situations.
• Maintain close relationships with internal and external stakeholders.
• Make autonomous decisions to ensure successful outcomes.
• Act as a trusted point of contact for internal and external stakeholders.
• Prepare agendas, presentations, and reports; create charts and tables as needed.
• Screen calls, emails, and mail with discretion; ensure timely follow-up.
• Maintain records, confidential files, and office supplies.
• Process expense reports and payments.
• Support and, when appropriate, lead cross-functional projects related to people and business operations.
• Provide backup support to other Executive Assistants when required.

Requirements:
• Bachelor’s Degree.
• Proactive mindset; acts without needing constant direction.
• Independent thinker with strong decision-making ability (leadership experience not required).
• Detail-oriented, especially in managing protected calendars.
• Able to support multiple stakeholders and lead one direct report.
• Flexible to take on both strategic and operational projects beyond administrative tasks.
• Intermediate proficiency in MS Office Suite.
• Fluent in English (fluency will be tested).
• Availability to work on a schedule aligned with PST (Pacific Standard Time).

Benefits:
This position comes with a competitive compensation and benefits package.

• A competitive salary and performance-based bonuses.
• Comprehensive benefits package.
• Flexible work arrangements (remote and/or office-based).
• You will also enjoy a dynamic and inclusive work culture within a globally renowned group.
• Private Health Insurance.
• Paid Time Off.
• Training & Development opportunities in partnership with renowned companies.