Facility & Office Coordinator

About the role

We are looking for a proactive and hands-on Facility & Office Coordinator to oversee the operational management and maintenance of our office environment. Your primary role is to ensure our workspace is clean, tidy, safe, compliant, and efficient, taking hands-on ownership of the office environment and actively encouraging colleagues to contribute to a clean and organised workplace.

As the Facility & Office Coordinator at Road, you will be responsible for the entire facility's operations. You are driven by a passion for creating seamless and safe physical environments. You will work independently to manage our building's infrastructure while collaborating closely with various departments and external partners. Your mission? To ensure our office is a well-oiled machine, allowing your colleagues to focus on their core tasks while you handle the physical workspace. You will also play a key role in supporting the management with facility-related projects and strategies.

Your responsibilities include:

• Vendor and Contract Management: You are the first point of contact for and manage relationships with all facility-related suppliers, including cleaning services, security, maintenance contractors, and utilities.

• Health & Safety Compliance: You are responsible for implementing and monitoring health and safety protocols, ensuring the office complies with all relevant regulations. This includes managing emergency response plans (e.g., fire safety, first aid/BHV).

• Building Cleanliness, Maintenance, and Repairs: You take hands-on ownership of office cleanliness and maintenance, coordinating external vendors while also ensuring the office remains clean and tidy on a daily basis. You proactively address issues, step in where needed, and set the standard for the workplace by encouraging colleagues to contribute to a clean, organised, and respectful office environment.

• Procurement and Inventory: Collaborating with your colleagues in purchasing all facility-related supplies and equipment, from coffee beans to new laptops, while maintaining optimal stock levels.

• Space Management: You will manage the office layout and space planning to accommodate our growing team, ensuring an efficient and comfortable workspace for everyone.

• Security and Access Control: You will oversee the building's security systems and manage access for employees, visitors, and contractors.

• Project Management: You will plan and execute office moves, renovations, and other facility-related projects.

• Visitor Experience: Ensuring all visitors are received professionally and have a positive experience at our office.

Ad Hoc Support: Providing facility-related support for ad hoc requests from the Executive Board.