Facility Administration Specialist

About Bosta:
Launched in 2017, Bosta is an overnight delivery provider for E-commerce companies in Egypt. Leveraging technology to empower businesses is what we do best. Our goal is to disrupt the logistics industry by bringing technology and experience altogether to provide a one-stop-shop for delivery solutions.

We rely on advanced technology to deliver orders to our customers in a fast way. Businesses can track and connect with couriers and follow up on their orders - all in one system.

About The Role:

Job Code:
2026PEOP-048

We are looking for a super active "Senior Facility & Procurement Specialist" who will be responsible for the overall reviewing of our work premises' maintenance activities and services.
Also will be controlling all invoice processes, purchasing, ensuring competitive pricing, tenders, approvals, and the timely submission of settlements.

What you’ll be doing::
• Review the maintenance activities for the offices and site mobile offices (HVAC, plumbing and lightning). Conduct Weekly / Monthly HSE inspections.
• Forecast the maintenance needs, including the planning and managing of the periodical maintenance calendars.
• Report all accidents, occupational illnesses, and emergencies of the administration team.
• Preparing, reviewing, and analyzing utilization reports.
• Plan and manage the main services of the facilities such as: reception - security - service workers - waste disposal.
• Follow up on the buffet and cleanliness budget and ensure that it is in control.
• Responsible for any maintenance and repairs activities in the premises.
• Organize the company bills such as Internet, Electricity, Water … etc.
• Work with suppliers and have a process in place to measure effective performance, quality, and compliance.
• Control all invoice processes, purchasing, ensuring competitive pricing, tenders, approvals, and timely submission for settlement.
• Responsible for petty cash settlement.
• Organize company events and set the place for any meetings or visits. Responsible for the construction works within our facilities.

Who are you?:
• 3+ years of experience in facilities management.
• Adequate working knowledge of purchasing strategies.
• Excellent communication and interpersonal as to deal with several stake-holders.
• Excellent negotiation skills and the ability to deal with the vendors. Strong analytical thinking and problem-solving skills.
• Proficiency in Microsoft Office and purchasing orders/invoices.
• Team player with strong organizational skills.