Facilities Management Director - Application Deadline 2/2/2026 at 5pm

CALCASIEU PARISH PUBLIC LIBRARY 

POSITION DESCRIPTION 

POSITION TITLE:   FACILITIES MANAGEMENT DIRECTOR
DIVISION: FACILITIES MANAGEMENT 

CLASSIFICATION: EXEMPT
APPROVED BY: HUMAN RESOURCES 

REPORTING RELATIONSHIPS 

POSITION REPORTS TO: EXECUTIVE DIRECTOR  

POSITIONS SUPERVISED: WAREHOUSE MANAGER, LEAD MAINTENANCE TECHNICIAN  

POSITION PURPOSE 

Responsible for planning, organizing, and directing Facilities Management Division activities. Develops related budgets, oversees facility-related contracts, procures furniture and equipment, handles third party service contracts and directs maintenance procedures. Ensures all buildings, grounds and equipment are well maintained and in optimal working condition.  Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations. Ensures furniture, equipment and services purchased are of acceptable quality at the least possible cost. Is a member of the Senior Management Team and keeps Senior Staff well-informed of area activities and significant problems. Trains, directs and appraises assigned personnel.  

ESSENTIAL FUNCTIONS AND BASIC DUTIES 

1. Assumes responsibility for the planning, development, and implementation of effective facilities policies, procedures, and planning. 

Assists Senior Management Team in developing short and long term goals and plans.  Assists with long term budget projections.  

Executes established operational goals and ensures system-wide plans are supported.  

Assists in developing policies and procedures for facilities operations.  Conducts periodic reviews of existing policies and procedures to ensure maximum efficiency. 

Serves on advisory boards and committees as requested.

2. Assumes responsibility for the effective operation of Library  

Works with Calcasieu Parish Police Jury Facilities Management Department on capital projects and improvements.

Coordinates and arranges third party services of maintenance contractors, suppliers, vendors, etc.  

Ensures the security of all Library facilities. Conducts scheduled inspections of security systems and implements improvements as necessary.

Liaison to Calcasieu Parish Sheriff’s Office for scheduling deputies, relaying Library policies and procedures, and ensuring work is completed in accordance with established policies and procedures. 

Manages space planning. Ensures the facility layout will accommodate present and future operational and space requirements.  

Conducts periodic inspections of facilities, assesses problems and needs, and implements improvements in operations as appropriate.

Coordinates maintenance activities.  Ensures facilities are clean and well-maintained. Directs preventive maintenance procedures as appropriate.

Liaison to janitorial services contractor for scheduling staff and ensuring work is completed efficiently and in accordance with established specifications. 

Ensures facility operations are in compliance with established procedures, policies, regulations and codes. 

3. Assumes responsibility for ensuring the efficient and cost effective administration of facility operations.  

Completes financial forecasting duties, and generates and updates schedules for building expenditures. 

Maintains archival records of existing facilities, emergency manuals and system-wide management maintenance program.

Ensures compliance with legal regulations. Completes semi-annual ADA inspections and updates monthly reports as appropriate.

Ensures facilities operations are cost-effective, efficient, and within established budget constraints.

Oversees the procurement of furnishings and equipment in accordance with budget planning.  

Selects and secures Library vehicles.

Researches vendors, contractors, and suppliers to ensure that equipment and services are of acceptable quality, competitively priced, and delivered on time.

Ensures all maintenance agreements and leases are current.  

Ensures billing discrepancies are promptly tracked and resolved.  

4. Effectively supervises Facilities Management Division personnel, ensuring optimal performance, as well as assumes responsibility for establishing and maintaining effective communication and coordination with Library personnel and management. 

Promotes Library’s Core Values (Service, Community, Respect, Adaptability, Ethics & Integrity, and Teamwork) by modeling these values in all daily activities. 

Works efficiently both individually and with a team to support the library’s mission and core values.

Provides leadership to Warehouse Manager and Lead Maintenance Technician through effective objective setting, delegation, and communication.  Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures.  Discusses areas needing improvement.     

Conducts performance appraisals. Provides measurable feedback to Warehouse Manager and Lead Maintenance Technician and suggestions for improved performance. Formulates and implements employee corrective actions as needed.

Ensures staffing levels are appropriate.  Interviews, hires and assigns personnel as necessary.

Establishes effective reporting and communication mechanisms with personnel to ensure appropriate and adequate information flow throughout. 

Assists and supports personnel as needed.

Ensures Executive Director is appropriately informed of division activities and of any significant problems.

Assists and supports the Senior Management Team and personnel in other divisions as needed.

Completes related reports accurately and timely.

Attends meetings as required. 

5. Assumes responsibility for maintaining professional working relations with vendors, suppliers, contractors, local businesses, and community partners.

Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc. 

Acts as a liaison between the Library and external contacts. 

Ensures effective coordination of external services with Library operations.   

Obtains and conveys information as appropriate.

Promotes goodwill and a positive image of the Library.

6. Assumes responsibility for engaging in learning and development activities. 

Continuously improves job skills through participation in various learning and training opportunities. 

Develops and enhances advanced computer and technology skills necessary for job function and effective communication.  

Stays knowledgeable and informed about library services, resources, activities, policies and procedures. 

Reviews professional literature and keeps informed about services, issues, emerging technologies, and research related to libraries, human resources, and learning and development.  Relates ideas to the library’s mission and values. 

Assists in peer support and training as needed.   

7. Assumes responsibility for related duties as required or assigned.

Ensures work area is clean, secure, and well maintained. 

Stays informed of trends and changes in the facilities management and operations field. 

Completes special projects as assigned. 

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QUALIFICATIONS 

Education/Certification:
Bachelor’s degree or an equivalent combination of experience and training. 

Additional related maintenance and facility management training preferred.  

Required Knowledge:
Knowledge of the inter-workings of specifications of buildings  

Excellent understanding of facility management procedures.   

Knowledge of building codes and regulations on a local, state, and federal level 

Knowledge of budgeting, service contracts, and agreements.  
 

Experience Required:
Five or more years of related experience, with at least two or more years of supervisory  

experience. 

Skills/Abilities:
Ability to plan, direct, supervise, and motivate the work of personnel. 

Ability to analyze, interpret, and make decisions in accordance with established policy  

Ability to relate and communicate effectively with other employees and the public 

Strong problem-solving skills. 

Ability to use all related maintenance equipment and computer applications. 

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION 

Positions in this class typically require: walking, standing, sitting, bending, stretching, reaching, stooping, twisting, climbing, kneeling, lifting, talking, hearing, seeing and repetitive motions.  

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or negligible amount of force constantly to move objects.  

The physical requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

WORKING ENVIRONMENT 

While performing the duties of this job, the employee is regularly exposed to moving mechanical parts, outside weather conditions, risk of electrical shock and vibration. The employee is frequently exposed to wet and/or humid conditions, fumes or airborne particles, extreme cold and extreme heat.  

The noise level in the work environment is usually moderate.  

Frequent local travel. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

INTENT AND FUNCTION OF JOB DESCRIPTIONS 

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.  They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions.  Well-constructed job descriptions are an integral part of any effective compensation system.   

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included.  Peripheral tasks, only incidentally related to each position, have been excluded.  Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions.  In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive.  Additional functions and requirements may be assigned by supervisors as deemed appropriate.   

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.  However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. 

Job descriptions are not intended as and do not create employment contracts.  The organization maintains its status as an at-will employer.  Employees can be terminated for any reason not prohibited by law.