Facilities Coordinator

The Facilities Coordinator Role
At Nomad, we believe a well-maintained workspace helps everyone do their best work. The Facilities Coordinator plays a key role in making that possible — ensuring our office remains clean, organized, and thoughtfully cared for each day. This role is ideal for someone who takes pride in their work, values integrity, and understands that even small details contribute to a better environment for the whole team.

Roughly 70% of this role focuses on maintaining the cleanliness and condition of the office space, while the remaining 30% centers on managing inventory, food, and office supplies. The Facilities Coordinator works independently most of the time, so trustworthiness, sound judgment, and reliability are essential.

Expected weekly hours: 28-32

Responsibilities:
• Execute the cleaning and disinfecting schedule for the Nomad office space. Note: Cleaning and upkeep are critical aspects of this role - please only apply if you’re comfortable performing these hands-on tasks as part of your core responsibilities.
• Maintain the physical workspace so it remains safe, clean, and functional - including vacuuming, cleaning desks and surfaces, glass, and kitchen areas or appliances.
• Receive, manage, and resolve requests related to cleaning, light repairs, and food or office supplies efficiently and thoroughly.
• Maintain inventory of office and food/beverage supplies, including reordering, restocking, and reorganizing as needed.
• Track both regular and one-time facility expenses accurately.
• Inspect rooms, furniture, and fixtures to identify and communicate any repair or replacement needs.
• Ensure activities outside the building (such as waste disposal and recycling) are completed responsibly.
• Troubleshoot and address minor malfunctions in office equipment.
• Ensure kitchen areas are restocked and tidy.
• Perform other related duties that contribute to keeping the Nomad office running smoothly and efficiently.

What You’ll Bring:
• A strong sense of integrity, dependability, and pride in doing quality work.
• Experience and/or willingness to perform hands-on cleaning and organizing tasks.
• Prior work experience maintaining office spaces or managing inventory is preferred but not required (direct or transferable).
• Working knowledge of Google Workspace (G Suite) and Slack.
• Clear verbal and written communication skills in English.
• Ability to follow and document processes carefully and consistently.
• Excellent organizational skills and sharp attention to detail.
• Good judgment and the ability to think and act effectively when unexpected issues arise.
• A proactive mindset; you notice what needs to be done and take the initiative to do it without being asked.
• A commitment to maintaining a welcoming and professional environment for everyone.
• A collaborative spirit; you’re dependable, courteous, and take pride in contributing to the team’s overall success.
• Discretion and respect for boundaries, especially when working independently or accessing shared spaces.
• A strong work ethic and reliability; you show up consistently and take ownership of your responsibilities.

Physical Requirements:
• Ability to stand and walk throughout the office for extended periods.
• Capacity to lift up to 15 pounds occasionally.
• Flexibility to bend, lift, and stretch when maintaining equipment or organizing supplies.

At Nomad, we are committed to creating a company where all team members feel included and empowered to have a say in our company’s future. We recognize the immense value in having diversity in the workplace and believe our differences make us a stronger organization more adaptable to change. We’re proud to be an equal opportunity workplace.