Expeditor

EXPEDITOR

Department: Operations
Reports To: Superintendent/Project Manager
Location: Office/Field Coordination
Employment Type: Full-Time

Job Summary

The Expeditor is responsible for coordinating the procurement of materials, equipment, tools, and services required to support project operations. This role works closely with the Superintendent and Project Manager to ensure that project material needs, purchasing activities, and delivery schedules are properly coordinated. Responsibilities include supporting purchasing processes, vendor coordination, order tracking, and delivery logistics to ensure materials and equipment are obtained in a timely and cost-effective manner.

The position supports field operations by coordinating material requests and delivery timelines while maintaining alignment with project purchasing requirements and documentation standards. Strong coordination with Operations Engineers, vendors, warehouse personnel, and internal departments is essential to maintain efficient procurement processes and accurate purchasing records.

Essential Duties & Responsibilities

Prepare and process Material Request Forms (MRFs) submitted by Operations Engineers.

Source and identify suppliers and vendors based on pricing, quality, availability, and logistical requirements.

Canvass vendors and evaluate cost-effective purchasing options for materials, services, equipment, and tools.

Coordinate special purchases including equipment, tools, and consumable materials with Operations Engineers.

Prepare and process Purchase Orders (POs) and obtain required approvals from engineers and management.

Maintain accurate purchasing documentation and ensure copies of all materials received are properly filed and stored on the company server.

Maintain and regularly update the Purchase Order (PO) log.

Maintain and update vendor records including contact details, product information, and service documentation.

Ensure procurement activities comply with company purchasing policies and procedures.

Vendor Coordination & Procurement Support

Follow up with vendors on purchase orders and monitor delivery schedules.

Coordinate delivery timelines with Operations Engineers to ensure materials arrive according to project requirements.

Communicate regularly with vendors regarding order status, availability, and shipping updates.

Assist with resolving vendor concerns, delivery issues, or order discrepancies.

Expediting & Delivery Coordination

Track purchase orders and confirm readiness of materials prior to pick-up or shipment.

Coordinate pick-ups or deliveries of materials, tools, and equipment when necessary.

Communicate updates regarding order status and delivery schedules to Operations Engineers and project teams.

Inspect deliveries for damage or discrepancies and coordinate with vendors for resolution when needed.

Maintain organized records of deliveries, orders, and material tracking documentation.

Invoice Review & Vendor Payment Support

Review vendor invoices to verify billing accuracy, payment terms, and supporting documentation.

Verify that materials or goods have been received prior to invoice processing.

Coordinate with vendors to resolve billing discrepancies or request revised invoices when corrections are required.

Assist with compiling vendor purchasing data for financial reporting purposes.

Required Skills & Experience

Strong organizational and coordination skills.

Excellent communication and vendor management abilities.

High attention to detail and ability to track multiple orders simultaneously.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Ability to work collaboratively with operations teams, vendors, and warehouse personnel.

Valid Guam driver’s license preferred.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Working Conditions & Environment

This role requires frequent coordination with project teams, vendors, and internal departments to support operational purchasing needs. The position may involve occasional site visits, vendor pick-ups, or coordination with warehouse operations. Successful performance requires strong organization, clear communication, and the ability to manage multiple procurement tasks in a fast-paced environment.

Pacific Rim is an Equal Opportunity Employer. All employment decisions are based on qualifications, merit and business needs.