Executive Team Assistant

TransferGo is a growing fintech scale-up on a mission to champion financial freedom with care. We strive to provide tailored, more affordable financial services that make people's hard-earned money go further. Now in our 14th year, with close to 400 employees in offices across Europe and the UK, we’re crafting a brilliant, relevant product that makes a difference in people's lives and the well-being of their families.

We’ve come this far by building a talented, diverse workforce on a fair culture and our strong values. Having this strong team of employees, we can serve those who really need our product to make their lives better.

Role Overview:

We are looking for a proactive and highly organised Executive Team Assistant to support our Chief of Staff and other C-suite executives. The ideal candidate will excel in a fast-paced environment, possess excellent communication skills, and be able to manage multiple priorities effectively.

Key Responsibilities:

• Provide comprehensive administrative support to the Chief of Staff, managing various tasks and projects.

• Coordinate complex calendars, scheduling meetings, activities, and events for C-level leaders.

• Prepare agendas, take minutes, and ensure follow-up actions are completed for internal and external meetings.

• Manage travel logistics, including flights, accommodations, and ground transportation, adapting to last-minute changes.

• Draft, proofread, and circulate letters, reports, and other documents to ensure accuracy and professionalism.

• Build strong relationships with clients, stakeholders, and administrative teams to facilitate effective communication.

• Handle important company documents, ensuring they are circulated for signatures and appropriately filed.

• Support special projects and ad hoc events, ensuring high standards of organization and execution.

• Utilise your proactive problem-solving skills to resolve issues efficiently.

Work Style:

While based in our Vilnius office, you’ll be on the move frequently - running errands, coordinating tasks, and handling what needs to get done. Requires a high degree of discretion, availability, and independent thinking. This is not a rigid "8–5 job " – flexibility is key.

Qualifications:

• Proven experience as an Executive Assistant or in a high-level administrative role, particularly supporting C-suite executives.

• Strong organisational skills with the ability to prioritize tasks and handle multiple calendars.

• Excellent written and verbal communication skills with keen attention to detail.

• Discreet and diplomatic, with the ability to manage sensitive information confidentially.

• Proficient in coordinating complex travel arrangements and adapting to changes quickly.

• Demonstrated professionalism and the ability to build relationships with internal and external stakeholders.

• Proactive, independent, and solution-oriented mindset.

What we believe

At TransferGo, we offer competitive rewards to all people. We know that recognition is about more than just money, and we’ve fostered a culture of kudos to shine a light on the great work throughout the business, and the people making it all happen. We hold regular in-person events to connect with each other and help all our TransferNauts to grow with a generous training allowance. We believe that empowering people makes for a happier and more effective workforce. This means we enable anyone who wants to pursue initiatives that deliver real value for our migrant customers.

What We Offer:

• Competitive Salary: Starting from 2580 - 3880€ (gross) per month, depending on experience. Salary is just one part of the conversation – if you’re excited about the role but the range feels slightly off, don’t hesitate to apply. We’re open to discussing based on your experience and potential.

• Comprehensive Benefits: Including a generous holiday allowance, competitive healthcare insurance, and a wellbeing package from day one.

• Annual Development Budget: €1,000 to invest in your personal and professional growth.

• Hybrid Working Environment: Flexibility to work from home and in the office, with most team members in the office two days a week.

• Pet-Friendly Office: If you’re near one of our offices, bring your furry friend along!

• Inclusive Culture: Regular in-person events, fostering a strong sense of community and collaboration.

• Empowerment and Ownership: We believe in empowering our people to take initiative and drive meaningful change.

At TransferGo, we are committed to the equal treatment of all current and prospective employees. We will not tolerate discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, marriage, civil partnership or any other protected category. We are proud of our diverse and inclusive culture and we strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join TransferGo. We look forward to meeting you!

Please note that all data collected will be handled in accordance with our candidates privacy policy (https://www.transfergo.com/privacy-policy/overview) and will only be used for the purpose of evaluating your candidacy. The data will be securely stored and deleted according to retention timeframe set in the candidates privacy policy. If you have any questions or concerns regarding this, please feel free to reach out by replying or via [email protected]