Executive & Team Assistant - People & Culture Team (all genders)

About tonies::
tonies is the globally leading interactive audio platform for children with more than 10 million Tonieboxes and 125 million Tonies sold. The intuitive and award-winning audio system has changed the way young children play and learn independently with its child-safe, wireless, and screen-free approach. Tonieboxes have been activated in over 100 countries, the content portfolio includes around 1,400 Tonies in several languages. Since its inception, tonies has achieved significant milestones, including listing on the Frankfurt Stock Exchange in November 2021 as well as a globally present team of over 550 dedicated professionals operating from various countries.

Joining our tonies team means being part of an inspiring mission to create innovative and meaningful experiences for children around the world. Together, we’re shaping the future of play, learning, and imagination.

You as part of tonies::
As the Executive Assistant to the CHRO and Team Administrator for People & Culture, you are the vital connection point for our People department. This is a hybrid role where you will act as a trusted partner to our Chief Human Resources Officer while serving as the administrative backbone for the wider People & Culture team.

We are looking for an experienced, agile administrator who thrives on variety. Whether you are managing complex C-level logistics or overseeing our German vehicle fleet, you bring a proactive, "two-steps-ahead" mindset to everything you do. You are someone who catches onto new information quickly and takes full ownership of your projects.

Your tasks and responsibilities will include::
• Meeting & Communication Management: Facilitate high-level meetings and leadership forums by preparing agendas, managing documentation, and ensuring clear follow-up on action items.
• Strategic Coordination: Proactively manage the CHRO’s schedule, ensuring their time is focused on the most impactful business priorities.
• Fleet Management: Take full ownership of our company fleet management for Germany, managing administrative processes, provider relationships, and ensuring compliance.
• Budget & Financial Support: Help the People & Culture team stay organized by tracking budgets, managing invoices, and coordinating financial workflows.
• Culture & Team Rituals: Lead the planning and execution of team meetings, social events, and offsites to help maintain our vibrant team culture.
• Travel & Logistics: Coordinate efficient travel arrangements for the CHRO and key team members as needed, including domestic and international itineraries and expense management.
• Expense management: Prepare and submit expense reports for the CHRO using our internal systems and processes. 
• People Projects: Contribute to organizational initiatives and lead various HR-related administrative projects independently.
• External relationship management: Work with the CHRO to manage external stakeholders communications and facilitate meetings as needed.

What we are looking for::
• Professional Experience: You bring extensive experience in an Executive Assistant or Team Admin role within a fast-paced, international environment, with a proven track record in general administration.
• Language Mastery: Excellent communication skills in both German and English are essential to navigate local regulations and our global team.
• Quick Thinking & Adaptability: You are known for your ability to process information rapidly without needing exhaustive briefings and pivot easily as priorities change.
• Organized Communication: You manage multiple stakeholders and projects simultaneously with close attention to detail.
• Digital Savvy: You are proficient in Google Workspace and Microsoft Office.
• Discretion & Trust: You have experience handling sensitive information with the highest level of confidentiality and professionalism.

Please submit your application documents in English.

Why tonies?:
• Global Teamwork: We collaborate across departmental and country borders on our vision to bring the Toniebox into every child's room in the world.
• Come as you are: This applies not only to the dress code but also to everything else. Because only where you truly feel comfortable can you give your best.
• Mobility: Choose the option that suits you best - a Deutschlandticket (public transport ticket) for unlimited mobility, a monthly contribution for an office parking space, a leasing bicycle, or a remote work subsidy.
• Enhanced Security: Benefit from subsidies for company pension plans, occupational pension schemes, and occupational disability insurance.
• Rest & Time Off: Enjoy 30 days of paid annual leave as well as three additional days off such as Rosenmontag, Christmas Eve, and New Year's Eve. After one year of employment, you can also use up to 10 "toniecation days" (unpaid leave days).
• Continuous Learning: Benefit from our internal and external training opportunities as well as an individual learning budget to continuously expand your knowledge.
• Language Learning & Relaxation: Improve your communication skills with the language learning app Babbel and find relaxation through our access to the meditation app Calm.
• Discounts: Benefit from attractive discounts on our entire range of tonies products.

Good to know::
As part of our principles, we are committed to supporting inclusion and diversity at tonies. We actively celebrate our colleagues’ different abilities, ethnicities, faith and gender. Everyone is welcome and supported in their development at all stages in their journey with us. 

We look forward to hearing from you!

Charlotte Angerhausen
Talent Acquisition & Development Manager