Executive Team Assistant

About Flipp

Flipp partners with the largest North American retailers and brands to deliver local promotions and savings to millions of engaged shoppers daily, driving superior returns on investments.

We help people make smarter shopping decisions with autonomy and accountability. With rising living costs, Flipp's mission is crucial. Our Shopper Consideration Platform allows retailers and manufacturers to create digital experiences from their savings & deals content, aiding shoppers in deciding what to buy and where to buy it. Together, we make a difference.

Our five principles, Progress Over Perfection, Clarity Through Transparency, Learn Loudly, Challenge with Empathy, and Always Build Better, bring a relentless progress mindset to life. They’re not just slogans, but they’re the behaviours we expect, reward, and hold ourselves accountable to. You'll be equipped to make an impact, realize your potential, and stay inspired every step of the way.

We are looking for a Junior Executive Assistant to partner closely with three members of our Executive Leadership Team. This role is critical in ensuring our executives remain focused, organized, and effective. You’ll be the trusted point of contact, managing professional and personal priorities, and acting as an extension of your executives in every sense.

What you'll get the opportunity to do:

• Provide complex calendar and scheduling management.

• Maintain and manage a shared to-do list with your executives, proactively tracking progress and accountability.

• Track, prepare, and submit expense reports.

• Coordinate and manage domestic and international travel logistics.

• Support recurring team meetings, including agenda preparation, deck creation, and high-level follow-ups.

• Build and maintain strong relationships with team members across all levels of the organization as well as key external stakeholders.

• Jump in on project support where needed, providing flexible and hands-on assistance

What you'll bring to the team:

• 1+ years of experience supporting executives in a past-faced environment

• Proficient in both written and verbal communication in English and Italian

• A track record of super-diligence and attention to detail.

• Ability to anticipate needs, generate options, and go the extra mile in execution.

• Strong written and verbal communication skills, with discretion in managing sensitive and confidential information.

• Comfort with and adaptability to tools such as Google Workspace and Slack.

Salary Range:

€30,000-€35,000

Location:

This position is office-based, with the expectation of being on-site at our Milan office on most days. Limited work-from-home flexibility may be available occasionally. Since you’ll be collaborating with colleagues across different time zones, a bit of schedule flexibility will help you stay connected with our amazing teams! If you’re excited about joining a dynamic, international team, working on cutting-edge projects and expanding your career globally, we’d love to hear from you!

#LI-Onsite

Our promise to each other:

What we bring:

What you bring:

• An inclusive, collaborative environment where your voice matters

• A remote-first environment

• The tools and opportunities you need to grow and develop

• Every opportunity to own your success

• Your authentic self, every day

• Your best work, from anywhere

• An appetite for learning, curiosity, and a growth mindset

• Motivation, initiative and the mind of an entrepreneur

Here's how to apply:

This position is currently vacant and open for applications. If you’re interested in working with us on the future of shopping, fill out the fields below and submit your application. While experience and skill sets are valuable, growth potential and attitudes are equally important. If you’re prepared to grow dramatically with your team at a world-class learning organization, consider applying. We understand that the most creative solutions require diversity in thought and life experiences.

Flipp is an equal opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, creed, sex, national or ethnic origin, sexual orientation, age, citizenship, marital status, family status, disability, or gender identity or expression or any other protected grounds. We are proud to be a welcoming space for employees, of every background, to bring their whole selves to work with confidence. Flipp is committed to providing appropriate accommodations to ensure our selection process is equitable, and such accommodations can be made available on request. If you require an accommodation, please contact your dedicated recruiter directly.

Hiring is a deeply human process; therefore, we use AI in limited, administrative ways to help streamline our hiring process. An AI-powered scheduling tool assists with coordinating interviews, and our applicant tracking system may use AI to identify relevant keywords within applications. We do not use AI to assess your application, make hiring decisions, or conduct interviews. All evaluations are completed by real people.

A member of our recruitment team will respond to you in the coming weeks.