Executive Talent Program Lead

Your work days are brighter here.

We’re obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we’re shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you’ll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We’re in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you’ll do meaningful work with Workmates who’ve got your back. In return, we’ll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you’ve found a match in Workday, and we hope to be a match for you too.

About the Team

As a member of the Executive Talent Acquisition team at Workday, we move beyond transactional coordination to serve as strategic partners who manage the infrastructure required to secure top-tier leaders. Our team focuses on building a "white-glove" operational framework that aligns with Workday’s corporate strategy and growth initiatives. We don’t just facilitate interviews; we design and run the high-visibility programs that ensure our executive candidate experience is world-class, seamless, and reflective of our brand's excellence.

About the Role

As an Executive Talent Program Lead, you will sit at the heart of our most critical hiring initiatives. 

As the operational engine behind our Executive Search team, driving complex, cross functional programs with minimal oversight. You will leverage your deep experience in executive support to manage complex, global interview loops while simultaneously driving program-level improvements that help us "run the experience." This is a high-visibility role requiring a "white-glove" service mindset, extreme discretion, and the ability to influence senior stakeholders to keep searches moving forward.

About You

• Lead High-Visibility Programs & Innovation: Actively identify, design, and lead strategic initiatives that improve our global executive hiring model. You will serve as the project lead for high-visibility programs, working cross-functionally to streamline workflows and elevate the 'Workday experience' for our entire leadership pipeline.

• Lead Executive Search Logistics: Own end-to-end orchestration for executive interviews. You’ll manage complex, global scheduling for VP+ and C-suite leaders, navigating across time zones and fluctuating priorities with poise.

• Elevate the Candidate Experience: Serve as the primary concierge for executive candidates. From managing bespoke travel arrangements and expense reimbursements to ensuring seamless interview transitions, you ensure every candidate feels like a priority.

• Act as a Strategic Partner: Build trusted relationships with Chiefs of Staff and Executive Assistants. Helping navigate complex calendars and influence stakeholders to secure critical meeting windows.

• Drive Operational Excellence: Proactively manage team calendars and facilitate search meetings. You’ll take detailed, insightful notes and document key milestones to ensure flawless execution and alignment across the talent team.

• Maintain Confidentiality: Handle highly sensitive leadership data and candidate information with the utmost discretion and professionalism.

Qualifications

Basic Qualifications

• 4+ years of experience in a Talent Acquisition Coordinator, Executive Assistant, or Executive Search support role.

• 1+ years of experience in a project manager capacity., owning timelines, stakeholders and outcomes 

• Proficiency with Microsoft Outlook, G-Suite, and recruiting or human resources systems.

• Experience with complex scheduling for C-level or senior leadership.

Other Qualifications

• Detail-oriented and proactive: You are a self-starter who anticipates needs and can manage multiple priorities simultaneously under tight deadlines and high pressure.

• Exceptional communicator: You are able to represent Workday's brand with professionalism, poise, and a positive demeanor in every interaction.

• Agile and adaptable: You thrive in a dynamic, high-stakes environment and can navigate ambiguity and unexpected changes with a can-do attitude and a sense of urgency.

• Collaborative mindset: You are a team player who builds strong relationships grounded in trust and is willing to roll up your sleeves to help others succeed.

• Local presence: Ability to work from our Pleasanton, CA office to support in-person activities as needed.

Workday Pay Transparency Statement

The annualized base salary ranges for the primary location and any additional locations are listed below.  Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.

Primary Location: USA.CA.Pleasanton
 

Additional US Location(s) Base Pay Range: $90,500 USD - $160,700 USD

Our Approach to Flexible Work
 

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

At Workday, we are committed to providing an accessible and inclusive hiring experience where all candidates can fully demonstrate their skills. If you require assistance or an accommodation at any point, please email [email protected].

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