Executive Recruiting Coordinator

ABOUT THE TEAM

OpenAI’s mission is to ensure that artificial general intelligence benefits all of humanity. Hiring the right people — especially at the executive level — is one of the most important ways we pursue this mission.

In this role, you’ll operate at the heart of OpenAI’s executive hiring engine. Your work will directly impact how we engage top talent, how we grow our leadership, and how we deliver a candidate experience that reflects the caliber of our mission. You’ll be supported by a tight-knit team of recruiters, coordinators, and cross-functional partners — all focused on hiring exceptional people to ensure AGI benefits everyone.

ABOUT THE ROLE

We’re looking for an Executive Recruiting Coordinator to help deliver an exceptional candidate experience and support the hiring of OpenAI’s most senior, high-impact talent. You’ll work closely with our Executive Recruiting team to schedule interviews, manage logistics, and act as a trusted partner to candidates and internal stakeholders alike.

IN THIS ROLE, YOU WILL:

- Own end-to-end scheduling for executive interviews — often across time zones, calendars, and last-minute changes.

- Create an unforgettable candidate experience for in-office visits, coordinating with our Workplace and Catering teams to provide candidates with a comfortable and inviting experience.

- Go above and beyond for unique or unconventional candidate experiences, such as external dinners, off-hours greets, and gift procurement.

- Be the primary point of contact for candidates throughout their interview process, ensuring a seamless and thoughtful experience.

- Partner with Executive Operations, Executive Assistants, and recruiters to coordinate complex and high-priority interview loops.

- Manage candidate travel and sensitive communications with discretion and speed.

- Support interviewer training logistics and maintain documentation in Ashby and Notion.

- Identify and suggest ways to improve coordination processes, tools, and documentation as we scale.

YOU MIGHT THRIVE IN THIS ROLE IF YOU:

- Have 2+ years of executive or C-level recruiting coordination experience

- Are detail-oriented and thrive in fast-paced, high-stakes, high-ambiguity settings where priorities shift quickly.

- Are highly skilled in calendar tools (e.g. Google Calendar, Ashby) and collaboration platforms (e.g. Slack, Notion).

- Communicate clearly and proactively, especially when navigating high-stakes or sensitive scheduling scenarios.

- Care deeply about creating a world-class candidate experience and know how to deliver it consistently.

BONUS POINTS (NOT REQUIRED):

- Experience supporting executive recruiting at a tech company or fast-growing startup.

- Familiarity with interviewer training logistics, feedback workflows, or recruiting ops tooling.

- A process improvement mindset — you’ve contributed to better systems, documentation, or team operations.

- Interest in the AI space or OpenAI’s mission.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement https://cdn.openai.com/policies/eeo-policy-statement.pdf.

Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.

To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form https://form.asana.com/?d=57018692298241&k=5MqR40fZd7jlxVUh5J-UeA. No response will be provided to inquiries unrelated to job posting compliance.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link https://form.asana.com/?k=bQ7w9h3iexRlicUdWRiwvg&d=57018692298241.

OpenAI Global Applicant Privacy Policy https://cdn.openai.com/policies/global-employee-and-contractor-privacy-policy.pdf

At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.