Executive Protection Coordinator

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The NBCUniversal Global Security Operations team is seeking a proactive, detail-oriented Executive Protection Coordinator to support the planning and execution of executive protection operations for Comcast and NBCU C-suite executives. The ideal candidate will have exceptional organizational and time management skills, strong communication abilities, and the capacity to work independently in a fast-paced environment. This role will collaborate and coordinate closely with NBCU’s Media Security, Business Continuity & Crisis Management (BCCM), and Intelligence & Investigations teams to ensure the safety and security of executives during travel, protection missions, and special events.

Responsibilities

• Coordinate and manage daily schedules including calendar appointments, contacts, travel arrangements, internal meetings, and external appointments to ensure smooth operations.
• Oversee and coordinate multiple concurrent travel arrangements, missions, and events, ensuring seamless execution and alignment with organizational objectives.
• Schedule and organize a high volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars, prioritize requests, and adjust scheduling as needed.
• Arrange domestic and international vendor security support.
• Adapt to changing priorities by demonstrating flexibility, poise, patience, and persistence in rescheduling meetings and adjusting plans.
• Track and collate Executive Protection metrics (costs, resources utilized, security vendors supporting etc.)
• Process and reconcile expense reports in compliance with policy guidelines; manage P-card transactions and route invoices for approval.
• Coordinate complex meetings and large team events, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and tracking follow-up actions.
• Manage internal communications through messaging tools to keep teams informed and engaged.
• Liaise with executive drivers, air operations, and senior executive assistants supporting C-suite and senior leaders in GSO.
• Prepare and edit presentations, agendas, spreadsheets, and reports to support executive and team needs.
• Compile and facilitate reporting of operational data and metrics using tools such as PowerBI and Excel.
• Organize and maintain executive files, both physical and electronic, ensuring accessibility and confidentiality.

Required Qualifications

• Bachelor’s degree in related field    
• Minimum 2 years of relevant experience maintaining and coordinating a senior executive’s phone, calendar, work and travel schedules  
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly  
• Exemplary interpersonal skills including a professional in-person and virtual presence  

Additional Information 

This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary: $27/hour - $35/hour

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].