Executive Producer

Our Opportunity

GPJ is hiring an Executive Event Producer to support a high tech client.

This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Austin, Boston, Detroit, Los Angeles, Nashville, New York City, or San Francisco.

Your Role

As Executive Producer, you are responsible for overseeing the efficient and effective execution of timelines and budgets across all workstreams for much larger and more complex projects. These projects can encompass both live and digital elements, requiring creative solutions and flexibility within the timeline and budget. Depending on the size and scope of the program, this role may have a wide range of required skill sets and compensation will vary depending on level of experience & location.

You take ownership of entire projects or a portfolio of projects throughout the span of a year. Collaboration across teams is essential as you work together to develop flawless concepts. One of your key roles is to monitor the profitability of these projects while ensuring the utmost satisfaction of our clients.

Managing client relationships is a crucial aspect of your role. You not only nurture these relationships but also act as a strategic partner and advocate at senior levels within the client's organization. Regular updates are provided to the Account Lead, and any potential issues or concerns are proactively addressed. You also offer insights and collaborate to find solutions.

When it comes to event staffing and resourcing, you provide input while working closely with Department Managers and IP (Integrated Production) leaders. You also handle strategic relationships with larger vendors. This involves maintaining effective communication, overseeing the vendor Request for Proposal (RFP) process when necessary, and promptly addressing any issues that may arise.

You ensure that the closing and reconciliation processes are meticulously completed for the entire event. During this phase, you identify any potential risks or significant opportunities for improvement. Another important aspect of your role is guiding and mentoring larger event teams, providing them with direction and support.

Due to your extensive experience in event production, you are considered a subject matter expert (SME) in this field. As such, you contribute to the education and development of teams working on projects, both within a specific project and across the entire practice.

Your Skills

• Advanced awareness of GPJ and Project agency offerings

• Experience with highly complex, high-profile projects and events (including examples such as but limited to: multiple workstream / dimensions, more complex internal team / client team)

• Event experience: has managed or supported any budget - E.g., Experience leading events with $2m+ budget; will vary for automotive, tech

• Event attendance – has worked on an event with any number or attendees. E.g., Experience leading events with 2500+ attendees

• Some global experience is desired

• Experience working with Fortune 500 brands desired

• Builds budgets/estimates (entire event); manages/reconciles budget (entire event / major component); directs / guides others to build, manage and reconcile budgets; providing oversight / accountability

• Understands and effectively manages / oversees key financial metrics (across all workstreams).

• Understands and takes effective steps to address impact of changes on project budget and financial metrics

• Able to proactively identify and elevate potential budget / financial issues, taking effective actions to address

• Understands and actively oversees key PO, reconciliation and invoicing processes

• Has ability to negotiate and identify SCORE; oversee and drive event team SCORE results

• Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable)

Expert knowledge of end-to-end GPJ Event Production and project processes, with ability to train others

• Strong proficiency in Google and Microsoft Office software. Previous experience with ERP, Project Management software, or similar tool is preferred

Your Competencies

Relationship Builder:

Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients’ needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport,: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.

Accountable

Be accountable. Demonstrate accountability. Hold yourself and others to a high standard of work, that includes following set processes, achieving deadlines and operating within control systems. Own both success and failures, without blaming others. Create a culture of accountability in your teams. Follow through on commitments by your actions. You set the example for your team.

Collaboration

Seek opportunities and takes action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients and partners. If responsible for leading people or a team, model this behavior for team and expect same behavior from employees.

Solution Oriented: Integrated Event Production

Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.

Your Experience

12-15+ years of relevant experience in event production, live production, integrated production, account management, project management or similar.

4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field.

Your Impact

In your role, you will have influence and responsibility over:

• May have direct reports

• Contribute to selling, planning, and developing work

• Able to lead and inspire a high performing kickass team (e.g., high trust, committed, effective conflict management, focus on accountability and results)

• Experience and confidence engaging and building respected, trusted peer-to-peer relationships with mid to senior level client side executives

• May help mentor / teach others on Event team

• Has overall ownership and management of master timelines / schedules

Salary Range: $140-170k

Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.

You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), and our low contribution healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.