Executive Operations Partner, APAC

About Us:

Notion helps you build beautiful tools for your life's work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organizations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money.

In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays, Tuesdays, and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays.

About the Role:

We're looking for a dynamic Executive Operations Partner based in Tokyo to support our APAC & Japan General Managers. You are a self-starter with outstanding organizational and people skills, and strong attention to detail. You thrive in fast-paced, ambiguous environments where you can move fast and execute at pace.

What You'll Do:

• Organizational support: Partner with our APAC & Japan GMs run the day-to-day of an efficient and high-velocity organization

• Calendar management: Coordinate and prioritize the schedules of executives

• Meeting aficionado: Organize, attend, and track key GTM meetings, manage meeting agendas, notes, minutes, and action items

• Travel planner: Organize and book flights, hotels, transportation, dining, etc.

• Expense management of the executives you support

• Pacesetter: Proactively resolve time-sensitive issues, demonstrating excellent judgment and problem solving skills

• Communications: Assist with internal communications and logistics for APAC and Japan All-Hands, GTM town halls, coffee chats, etc.

• Culture carrier and community builder: Raft fun & engaging team offsite experiences, celebrate birthday, anniversaries, and new family members to ensure employees continue to feel connected and recognized

• Collaborate closely with the Environment team on Japan office related events and initiatives.

Skills You'll Need to Bring:

• 3+ years of Executive Operations or Assistant experience in a fast-growing startup or multi-national company

• Organized and detail-oriented: Strong attention to detail, calm under pressure, a quick thinker, creates order in chaos

• Ability to anticipate executive needs, multitask, and prioritize from an operational standpoint

• Effective communicator: Ability to communicate the priorities of leadership within Notion, and collaborate with local, regional, and global stakeholders in both English and Japanese.

• Event planning: Experience organizing large scale internal events, and multi-day events with smaller groups such as executive offsites

• EQ: Proven ability to build relationships and all levels of the organization

• Discreet: Demonstrated ability to maintain complete confidentiality on all business matters

• Approachable, friendly, optimistic, and humble attitude

• You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results

Nice to Haves:

• Fundamental business acumen: Ability to understand and synthesize business updates and context in a fast-paced environment, and provide support as needed

• You're a Notion evangelist! You love the product, already use it in your daily life

We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

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