Executive Operations Associate

About super{set}

Super{set} is a venture studio that founds, funds, and scales high-potential data and AI companies. We do not simply invest; we co-found. We work shoulder-to-shoulder with founding teams to build defensible, durable companies from inception to exit.

When you join us, you are joining a collective of seasoned company builders—operators who have successfully built and scaled companies from the ground up. We are a lean, high-output team of builders who solve hard problems with grit, humility, and "unapologetic nerdiness" about data engineering. Anyone joining this team is stepping into a partnership with experienced industry veterans where the learning curve is vertical. If you are looking to be surrounded by people who will push you to be your absolute best, you have found your home.

Role Overview

We are looking for a high-energy, ambitious, and hyper-organized professional to join our team as an Executive Operations Associate, reporting to the Chief of Staff. This is more than a support role; it is a front-row seat to the creation of the next generation of AI and data-driven companies. Your work will directly contribute to the efficiency of the CEO and the operational success of the company.

We view this role as a launchpad. We are deeply committed to moulding and developing talent, meaning you will receive the mentorship and guidance required to master executive operations. You will be immersed in the dynamic world of venture creation, serving as the dedicated support to our CEO and the operational heartbeat of our San Francisco headquarters.

Crucially, you are not just a logistical engine; you are a carrier of culture. We need a team member who approaches the day with optimism, greets the team and guests with genuine warmth, and maintains a "can-do" spirit even when things get busy. If you are eager to learn, love "getting stuff done," and want to help build a vibrant, positive workplace in the hottest sector of tech, we want to hear from you.

This is an on-site position, 5x a week, with some work from home flexibility.

Core Responsibilities

• Strategic Calendar Management: Meticulously manage the complex intersections of the CEO’s professional obligations (firm and portfolio companies) and personal commitments. Act as a proactive gatekeeper to ensure the schedule is structured for sustainable performance—prioritizing adequate time for preparation, breaks, and transitions.

• Travel & Logistics: Coordinate end-to-end travel arrangements (domestic and international), including itineraries, transportation, and accommodation. You will be expected to resolve last-minute scheduling changes immediately and independently.

• Proactive Support & Readiness: Collaborate with the Chief of Staff to develop a deep understanding of preferences and priorities. You will help anticipate needs before they arise, ensuring leadership is fully prepared for all engagements with the necessary context and materials.

• CRM & Network Management: Serve as a key contributor to maintaining the firm’s contact database. You will ensure new contacts are captured and input immediately, collaborating with the wider team to keep our network records accurate.

• Office Operations & Experience: Oversee the day-to-day operations of the San Francisco office, ensuring the space is organized, clean, and fully functional. You will serve as the primary point of contact for building management and vendors while fostering a positive culture by coordinating internal team lunches and on-site gatherings.

• Marketing & Event Logistics: Provide administrative support for internal and external events (booth coordination, materials preparation etc.) and assist in maintaining the firm’s digital presence on social media platforms.

• Team Support: Act as a flexible resource for the Chief of Staff and the wider team on ad hoc initiatives. Whether it is researching a new vendor or managing a last-minute operational sprint, you are ready to jump in and help get the job done.

Required Qualifications & Attributes

• Professional Experience: 1+ years of experience in an administrative, operational, or coordination role. You have built a strong foundation in a support capacity and are ready to step up into a challenge that requires greater ownership and complexity.

• Positive Professional Presence: You bring "good vibes" to the workplace. You are professionally upbeat, resilient under pressure, and naturally contribute to a happy, welcoming office environment.

• High Agency: You possess the ability to identify issues immediately and implement solutions independently. You do not wait for instruction; you observe and act.

• Service Orientation: You have a genuine desire to support others, high emotional intelligence, and an understanding of the human needs behind a busy executive schedule.

• Operational Excellence: You have exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment without letting tasks slip through the cracks.

• Technical Proficiency: Competency with modern productivity tools (Google Workspace, Slack), scheduling software, and a willingness to master new systems quickly.