Executive Office Assistant

Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website (monks.com/careers).

The Role

Be a pivotal member of the Executive Office team, assisting with coordination of various events, calendar management, research and planning, and a range of adhoc administrative tasks that may arise, with precision and efficiency.

About You

This position requires an emotionally intelligent, highly adaptable team player who is comfortable navigating shifting priorities, partnering across functions, and stepping into a wide range of responsibilities as needs evolve. With responsibilities that naturally dovetail with those of the Senior EA, the role calls for someone who is proactive, collaborative, and eager to learn, operating with discretion, professionalism, and a strong sense of ownership in a high-performance environment.

Job Specification

• Assist Senior EA with scheduling and coordinating SMS’s virtual and in-person meetings, events, media interviews, podcasts, and investor meeting

• Provide diary and meeting backup support by understanding the intricacies of an ever-evolving schedule, lead times, supporting context, and speaking/media engagements and events

• Collaborate to ensure seamless oversight and proactive management of the executive inbox, maintaining high standards of responsiveness and confidentiality

• Liaise with office team and Sir Martin’s travel advisor on complex VIP itineraries

• Continual monitoring of schedule to issue reminders and prompts to Principal

• Consistent alignment on logistics regarding speaking engagements, conferences and events

• Proactively updating the master event tracker with logistical data and key insights

• Collaborate internally with Marketing and Media teams to promote events and internal networking opportunities

• Research and collate data, leveraging AI tools to produce topline intelligence reports that inform and support key meetings

• Assist with co-ordinating investor meetings, earnings calls and roadshows with respective points of contact in conjunction with CFO’s EA

• Aid in coordination of AGM arrangements, Results day activities and S4 Annual Report preparations and related logistics

• Assist Senior Administrator with adhoc tasks as required to ensure smooth office operations eg. product ordering, document preparation, archiving etc.

The Essentials:

• Great multi-tasker with ability to manage a range of deliverables with attention to detail

• Confident communicator with excellent interpersonal and deadline management skills

• Proficiency in Microsoft Office and Google Suite

• Discretion and professionalism in handling confidential information

At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.

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About Monks

Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology and data science fueled by AI—managed by the industry’s best and most diverse digital talent—to help the world’s trailblazing companies outmaneuver and outpace their competition.

Monks was named a Contender in The Forrester Wave™: Global Marketing Services. It has remained a constant presence on Adweek’s Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23) and is the only partner to have been placed in AdExchanger’s Programmatic Power Players list every year (2020-24). In addition to being named Adweek’s first AI Agency of the Year (2023), Monks has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning and AI Product for its service Monks.Flow. Monks has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs and has earned a spot on Newsweek’s Top 100 Global Most Loved Workplaces 2023.

We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.