Executive Assistant

As a leading provider of AI-powered extended managed detection and response (MXDR) services, Ontinue is on a mission to be the most trusted, 24/7, always-on security partner that empowers customers to embrace the future by using AI to operate more strategically, at scale, and with less risk. We believe that the combination of AI and human expertise is essential for delivering effective managed security that is tailored to a customer’s unique environment, operational constraints, and risks.

Our MXDR service combines powerful proprietary AI with a one-of-a-kind collaboration model to continuously build a deep understanding of our customers’ environments, informing how we prevent, detect, and respond to threats. Our unrivaled Microsoft expertise allows customers to achieve these outcomes with the Microsoft Security tools they already own. The result is highly localized managed protection that empowers security teams to be faster, smarter, and more cost-efficient than ever before.

Continuous protection. Always-on prevention Services. Nonstop SecOps. That’s Ontinue.

Your Mission

We’re looking for a highly organized, proactive Executive Assistant to support our CEO and C-level team. In this role, you’ll act as a trusted partner to leadership, using strong judgment, discretion, and business acumen to navigate a fast-moving environment. You bring excellent communication skills, the ability to manage competing priorities, and a proactive mindset that anticipates needs, solves problems, and keeps things moving with urgency and professionalism.

What You’ll Do

Executive Support and Partnership

Manage complex, ever-changing calendars for the CEO (based in Zurich) and C-level team

Act as a key point of contact between executives, internal teams, and external partners

Serve as a gatekeeper and time advocate to ensure priorities are clear and schedules run efficiently

Support leadership effectiveness through strong operational awareness and responsiveness

Coordinate CEO related internal, customer, and partner events and workshops

Travel and Logistics

Coordinate domestic and international travel end-to-end, including flights and accommodations

Anticipate travel needs and ensure executives are fully prepared and supported

Administrative Support

Manage C-level expense reporting and reimbursements with accuracy and timeliness

Handle administrative tasks with strong organization, discretion, and attention to detail

Support ad hoc requests and shifting priorities as needed

Board and Leadership Coordination

Coordinate logistics for global board meetings, including scheduling and preparation

Zurich Site Manager and Operations

Serve as site manager for the Zurich office, ensuring smooth day-to-day operations

Manage vendors, including facilities, catering, and office services

Oversee office supplies, ordering, and workplace coordination

Support office events, team gatherings, and leadership visits

Partner cross-functionally to ensure a consistent workplace experience

What We’re Looking For 

7+ years of experience supporting C-level executives in a fast-paced, global environment

Experience in a technology company is a plus

Strong ability to manage complex schedules and international travel logistics

Excellent communication skills with the ability to operate with discretion and professionalism

Highly organized, proactive, and able to manage multiple priorities with ease

Strong business acumen and comfort working in ambiguity

Advanced proficiency in Microsoft Office and standard business tools

Flexible, responsive, and willing to support outside of standard business hours when needed

Come as you are!  We search for amazing people of diverse backgrounds, experiences, abilities, and perspectives. Ontinue welcomes and encourages diversity in the workplace regardless of race, gender, religion, age, sexual orientation, disability, or veteran status.

Next Steps:

If you have the skills and experience required and feel that Ontinue is a place you can belong, we would love to get to know you better!

Learn more: www.ontinue.com.