Executive Assistant with Marketing Experience

We are seeking a highly organized and proactive Executive Assistant to support the Founder in managing daily operations, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail. Experience in marketing and social media is a big plus.

Requirements:
Administrative & Operational Support:

• Expertly manage and triage the Founder’s inbox, categorizing, routing, and escalating issues as necessary.
• Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations.

• Maintain and update databases (press lists, vendor lists, etc.).
• Oversee computer and equipment maintenance, management, and procurement.
• Manage office including ordering supplies and coordinating maintenance.
• Arrange travel, accommodations, itineraries, and related correspondence.
• Create and execute detailed expense reports for business trips.

Client & Business Development Support:

• Triage and respond to inbound inquiries from potential clients.
• Maintain the CRM and ensure accurate daily updates.
• Assist in organizing and participating in business development activities.
• Send welcome packages to new clients.

Communications & Marketing Support:

• Support in updating website and social content created by the team.
• Manage and assist online entries for awards.
• Reach out to journalists and send press releases.
• Research contacts for journalists, events, and other outlets in the best interests of Wedge.
• Support founders in press or event initiatives as required.
• Assist the Founder in managing the content calendar for social media.
• Help coordinate and execute in-house projects such as holiday gifts and events.
• Research speaking engagements for the founders.
• Research opportunities for new business, including contact information for potential partners.

HR & Finance Support:

• Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans.
• Draft contracts for employees and freelancers.
• Manage sick leave protocols and communications.
• Support recruitment processes, including triaging candidate applications.
• Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.).

• Process and manage accounts payable and receivable.
• Perform weekly bookkeeping reconciliations.

Qualifications:

• 4+ years of experience in executive assistance, communications, or marketing.
• Must be able to work on Eastern Standard Time (EST).
• Proven ability to communicate effectively and build relationships.
• Strong organizational and time-management skills.
• Highly motivated, resourceful, and a go-getter mentality.
• Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word.
• Experience with CRM software and sales tools is a plus.
• Comfortable working flexible hours when needed.

This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply!

Benefits:
• Two weeks of paid time off.

• Training and development programs.
• Work from home.