Executive Assistant – VP APJ & AVP Emerging Markets

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

Elastic, the Search AI company, is seeking a highly capable Executive Assistant to support the Vice President, APJ (Singapore) and the Area Vice President, Emerging Markets (Dubai). This role will be based in Singapore and operates in a hybrid model, with an expectation to be in the office when the VP APJ is present. This is a fast-paced, high-impact role requiring someone who can operate with strong judgment, resilience, and minimal direction. The successful candidate will be proactive, highly organized, and comfortable supporting senior leaders with demanding schedules and strong personalities. You will play a key role in ensuring both executives are able to operate effectively across regions and time zones.

What You Will Be Doing

• Manage complex and dynamic calendars across multiple time zones for the VP APJ and AVP Emerging Markets.

• Coordinate domestic and international travel, including detailed itineraries, logistics, and travel documentation.

• Prepare executive visit schedules, including customer meeting trackers and travel itineraries.

• Coordinate preparation for CEO and GVP International visits, including agendas, briefing materials, logistics, and steering calls with regional teams ahead of key engagements.

• Prepare and format executive presentations, briefings and meeting materials.

• Screen and prioritize communications while ensuring executives remain focused on key business priorities.

• Coordinate leadership meetings and company calls, including logistics, meeting rooms, and communications.

• Handle confidential information and sensitive matters with the highest level of discretion.

• Submit accurate expense reports and maintain supporting documentation.

• Provide administrative support related to the coordination and organization of legal or corporate documentation where required.

• Partner closely with the Senior Executive Assistant to the GVP International to coordinate alignment regarding leadership meetings, deal reviews, and strategic discussions.

What You Bring

• 5–7+ years of executive support experience, ideally supporting VP or C-suite leaders.

• Experience supporting leaders in sales, go-to-market, or revenue-focused organizations is strongly preferred.

• Experience working in global environments across multiple time zones.

• Exceptional organizational and project management skills with strong attention to detail.

• A proactive mindset with the ability to anticipate needs and work independently with minimal guidance.

• The resilience and confidence to support senior leaders with high expectations and strong personalities.

• Strong communication and interpersonal skills with the ability to engage confidently with senior stakeholders.

• High levels of discretion when handling confidential information.

• Advanced proficiency in Google Workspace (Gmail, Docs, Sheets, Slides, Calendar) and Microsoft Office (Word, Excel, PowerPoint).

• Experience with Concur is a plus.

• Adaptable, solutions-focused, and comfortable managing multiple priorities in a fast-moving environment.

Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary

• Health coverage for you and your family in many locations

• Ability to craft your calendar with flexible locations and schedules for many roles

• Generous number of vacation days each year

• Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service

• Up to 40 hours each year to use toward volunteer projects you love

• Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email [email protected]. We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)

Elasticsearch develops and distributes technology and information that is subject to U.S. and other countries’ export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Syria, or Russia, including the Ukrainian territories annexed by Russia (The Crimea region of Ukraine, The Donetsk People's Republic (DNR), The Luhansk People's Republic (LNR), Kherson or Zaporizhzhia). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic.

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