🥥 Executive Assistant/Video Editor - Job Code: 1772667685141

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant/Video Editor

Monthly Rate: $750

Availability: Part-time 20 hours/week

Time Zone: Split shift, morning and afternoon US hours

==================================================

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Requirements:
Experience Needed/Responsibilities:

Video Editing (priority if skill is strong)

Edit a high volume of short-form and long-form content for:

* Client projects including on-site shoots, brand stories, and marketing campaigns

* Enchanted Dawn brand content

* Katelyn’s personal brand content

Work with multi-hour raw footage and:

* Quickly understand the story or narrative Katelyn is trying to capture

* Pull out key moments, hooks, and story beats without needing timestamp by timestamp direction

* Edit in multiple styles including social shorts, brand videos, reels, TikToks, promo clips, and longer-form content

* Apply and adapt to different brand voices and visual and tonal guidelines for Enchanted Dawn, Katelyn’s personal brand, and individual client brands

* Incorporate hooks, pattern interrupts, and attention capturing tactics appropriate for current social platforms

Trend Awareness & Proactive Content Creation:

* Stay current with US social media and video trends, especially on TikTok, Instagram Reels, and YouTube Shorts

* Proactively suggest and create trend-aligned content using existing footage when relevant

* Demonstrate initiative by identifying opportunities within archived or backlog B-roll and producing timely content without prompting

* Understand pacing, formats, and creative strategies that resonate with US based audiences

Media Organization & Asset Management:

* Properly store, label, and organize all raw and edited media files for easy retrieval

* Create and maintain a structured filing system for footage, B-roll, music, graphics, and final exports

* Ensure footage is categorized in a way that allows fast turnaround when trends or campaign needs arise

Admin / Executive Assistant & Internal Ops

Email Management:

* Monitor inbox, surface priorities, draft and send responses as directed

* Handle routine client, vendor, and partner communication

Calendar Management:

* Maintain Katelyn’s calendar, schedule meetings, and protect focus time

* Coordinate calls and check-ins with clients, vendors, and internal collaborators

Project & Task Management:

* Ensure all work is captured in the project management tool

* Create and maintain tasks, due dates, and dependencies

* Follow up to ensure tasks are progressing and completed on time

* Track timelines for multiple concurrent client and internal projects

Internal Design & Marketing Support:

* Help design and build internal marketing assets such as brochures so the main designer can stay focused on client-facing deliverables

* Create basic internal visuals, presentations, or simple graphics as needed

Relationship & Workflow

* Act as Katelyn’s right hand during the workday, reachable via quick channels like text or chat to clarify status and unblock decisions

* Work closely with Katelyn to build a consistent daily rhythm, including a short daily standup at the same time each morning to review priorities, status, and blockers

* Maintain proactive day-to-day communication as projects move forward

* Take initiative in organizing information, spotting gaps, and suggesting workflow improvements

Good to have:

-Event planning / coordination experience (e.g., supporting events, shoots, launches), especially relevant for future direction of Enchanted Dawn.

-Experience with short-form social video (TikToks, Reels, YouTube Shorts).

-Prior experience in creative studios, marketing agencies, or video-heavy environments.

-Comfort with a growing role that could scale from part-time to full-time as business and World Cup work ramp up.

Non-negotiable Requirements:

-Strong, demonstrable video editing skills if being considered for the Video Editor

–focused version of the role:-Ability to edit in multiple styles and formats.

-Ability to extract narrative and key moments from raw footage with limited handholding.

-Ability to differentiate and execute on multiple brand voices and aesthetics.

-Comfort working primarily in US hours with a reliable morning overlap window.

-High initiative and ownership: must proactively move projects forward and not wait passively for instructions.

-Strong communication and reliability: responsive during agreed hours, especially during busy client/video periods.

Industry/Tools Experience:

-Video editing software experience

Benefits:
We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.