Executive Assistant

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers.
We do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership. This role requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism.

Key Responsibilities

• Provide high-level administrative support to two executives, including calendar management, meeting coordination, and travel arrangements

• Serve as a primary point of contact, managing communications, prioritizing requests, and ensuring timely follow-up

• Prepare and edit correspondence, presentations, reports, and other documents

• Coordinate internal and external meetings, including agendas, materials, deliverables, and logistics

• Handle confidential information with discretion and professionalism

• Track and manage action items, ensuring deadlines and deliverables are met

• Support special projects, initiatives, and cross-functional coordination as needed

• Manage expense reports, invoices, and basic budget tracking

• Assist with planning team events, offsites, and leadership meetings

Qualifications

• 5+ years of experience supporting senior executives, preferably in a fast-paced or global organization

• Exceptional organizational and time management skills

• Strong written and verbal communication skills

• Ability to prioritize effectively and adapt to shifting priorities

• High level of discretion and professionalism when handling sensitive information

• Proficiency with Google Workspace, slack, and collaboration tools

• Experience coordinating complex travel and managing executive calendars across time zones

Preferred Qualifications

• Experience supporting executives

• Experience in a technology or high-growth environment

• Project management or operations experience

• Familiarity with expense management and procurement systems

Key Competencies

• Strong attention to detail and accuracy

• Proactive problem-solving and critical thinking

• Ability to work independently and anticipate needs

• Relationship-building and stakeholder management

• Flexibility and resilience in a dynamic environment

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Get in on all the awesome at Instructure!

We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect:

• Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.

• Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.

• Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs.

• Comprehensive wellness programs and mental health support

• Annual learning and development stipends to support your growth

• The technology and tools you need to do your best work

• Motivosity employee recognition program

• A culture rooted in inclusivity, support, and meaningful connection

We believe in hiring great people and treating them right. The more diverse we are, the better our ideas and outcomes.

Instructure is an Equal Opportunity Employer. We comply with applicable employment and anti-discrimination laws in every country where we operate.

All employees must pass a background check as part of the hiring process. To help protect our teams and systems, we’ve implemented identity verification measures. Candidates may be asked to verify their legal name, current physical location, and provide a valid contact number and residential address, in accordance with local data privacy laws.

Any attempt to misrepresent personal or professional information will result in disqualification.