Executive Assistant to the President

Anteris® Technologies is a global structural heart company dedicated to revolutionizing cardiac care. With offices in Minneapolis, MN, US; Geneva, Switzerland; and Brisbane and Perth, Australia, we have a growing and inclusive team.

Our mission is to forge new frontiers in cardiac care by pioneering science-driven and measurable advancements to restore heart valve patients to healthy function. Transcatheter Aortic Valve Replacement (TAVR) technologies were originally designed for older, high-risk patients. Today, younger, more active patients need a better solution that will not just open and close but restore healthy heart function. We seek to restore healthy blood flow patterns by creating the world’s first biomimetic TAVR valve, DurAVR® THV. This cutting-edge valve, incorporating our proprietary ADAPT® anti-calcification technology, is designed to mimic the natural function of a healthy heart valve.

The Executive Assistant plays a pivotal role in our organization, serving as a key partner to the President and ensuring smooth operations at the highest level of leadership. Based in our Eagan, MN, office, this position is integral to maintaining the President's efficiency and effectiveness.  As a global company operating in numerous time zones, this position will be expected to work outside of the standard business hours as needed (occasional evening meetings and correspondence).

The ideal candidate will be highly organized, proactive, and possess excellent communication skills. They should be comfortable working in a fast-paced environment and adept at managing multiple priorities simultaneously.  This onsite position offers a unique opportunity to work closely with top leadership and gain invaluable insights into executive-level operations. The Executive Assistant will play a crucial role in enhancing the President's productivity and, by extension, contributing to the overall success of the organization.

At Anteris® Technologies, you’ll be part of a team dedicated to enhancing the quality of life for patients with aortic stenosis through groundbreaking medical devices. Join us in our mission to revolutionize structural heart solutions.

Key Responsibilities:

Scheduling and Calendar Management: The Executive Assistant will expertly manage the President's schedule, prioritizing commitments and ensuring optimal time allocation for critical tasks and meetings, resolving schedule conflicts, handle schedule challenges arising from urgent requests and conflicting time zones, and ensuring that meetings are scheduled/rescheduled in a timely manner.

Follow-up and Communication: Follow up with the President on all tasks assigned, providing timely updates on progress and issues. Respond to all messages and requests from the executive within 1 hour, during work hours.

Travel Coordination: Oversee all aspects of the President's travel arrangements, including bookings, itineraries, and logistics, to ensure seamless business trips. Coordinate and manage domestic and international travel arrangements for executive leadership and assist as needed with other department travel. 

Expense Reporting: Create expense reports and manage all receipts for the President.

Business Acumen: Thoroughly understand the business to anticipate needs and requests and to be able to proactively address challenges before they occur.  Acting as a gatekeeper for the President's communications, the Executive Assistant will handle correspondence, emails, and phone calls, prioritizing and responding as appropriate.

Handle correspondence and confidential / sensitive information with a variety of internal and external stakeholders

Create and maintain a variety of documents including PowerPoint presentations, Excel spreadsheets, Word documents, contracts, etc.

Project Support: While primarily focused on assisting the President, this individual will contribute to various executive-level projects, providing administrative support, research, and coordination as needed.  

Assist with meeting set-up including video and audio conferencing.

Assist the CEO’s Senior Executive Assistant and the VP, HR, with various overflow projects or ad-hoc needs.

We value your presence and support. To ensure smooth operations and effective collaboration:

Remain accessible during core office hours to support executive needs

Maintain regular attendance and minimize unexpected absences

Follow the established time-off request procedure

Provide advance notice for planned absences when possible

Skills, Knowledge, Experience & Qualifications

Requires a High School diploma or equivalent; Bachelor’s degree preferred.

Minimum of 10 years of high-level administrative work experience including experience working with C-suite executives and senior leadership.

High level computer proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)

Strong technical/computer aptitude and willing to learn new programs and become proficient in company programs and software.

Strong communication skills, both verbal and written; able to create company communications including emails, letters, etc.

Proactive, flexible, and willing to perform a variety of tasks.

Strong attention to detail

Able to manage deadlines and stressful situations with a high degree of professionalism.

What We Offer:

Opportunity to make a significant impact on the healthcare industry by advancing groundbreaking therapies.

Collaborative and dynamic work environment with a culture of innovation and excellence.

Competitive compensation package, including salary, performance-based bonuses, and stock options.

Career development opportunities and a chance to be part of a growing company that values its employees.

Health and Wellness Offerings:

Medical, Dental, and Vision Offerings

Flexible Spending Account (FSA)

401k + Company Match

Life, AD&D, Short Term and Long-Term Disability Insurance

Bonus Plan Eligibility

Employee Equity Program

Paid Holidays & PTO

Employee Assistance Program

Inclusive Team Environment

Note: We may require proof of COVID-19 vaccination to comply with health institutions, state, local municipality, and/or travel regulations.

Anteris Technologies recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. We have a clear vision: to be a place of belonging for all humans by promoting diversity, multiculturism and inclusion, as a goal and reflection across the organization. Diversity is more than a commitment - it is part of our mission to deliver the best structural heart products on a global scale.