Executive Assistant to the Managing Director

Executive Assistant to the Managing Director
JR-157589
Hybrid
Madrid
General Management
Full time

Who are we?

Equinix is the world’s digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.

A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You’ll work across teams, influence key decisions, and help shape the path forward. You’ll find belonging, purpose, and a team that welcomes you—because when you feel valued, you’re empowered to do your best work.

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Managing Director. The ideal candidate will possess excellent communication skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. If you are a motivated individual with a passion for efficiency, professionalism, project management, event planning, and proficiency in English, we encourage you to apply.

Responsibilities

Meeting/Event Planning

Organize meetings, including scheduling, room reservations, and logistical arrangements

Support the executive in preparing presentations and other materials, ensuring accuracy and quality

Develop meeting agendas and ensure all necessary materials are prepared and distributed

Plan and coordinate special events, such as conferences, seminars, and team-building activities

Communications/Compliance

Maintain an organized filing system for important documents, reports, and correspondence

Prepare compelling presentations and ensure

Support the approvals process by preparing and distributing necessary documents

Screen and prioritize incoming communications, including emails, phone calls, and messages

Collaborate with other administrative staff and executive assistants to ensure seamless operations

Ensure compliance with company policies and procedures

Maintain strict confidentiality of sensitive information and handle it with utmost discretion

Special Projects

Coordinate and assist with special projects as assigned by the Managing Director

Conduct research and gather information on various topics as requested

Assist in the preparation and distribution of meeting materials, taking notes, and compiling meeting minutes as required

Create action plans with clear roles, responsibilities, and deadlines

Utilize project management skills to coordinate and track tasks and deadlines

Budget/Expense Management

Manage budgets and track expenses to ensure adherence to financial guidelines

Process expense reports and purchase orders accurately and in a timely manner

Calendar/Travel Management

Coordinate the Managing Director's calendar, including scheduling appointments, meetings, and travel arrangements

Arrange travel accommodations, including flights, accommodations, and transportation

Qualifications

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

Excellent organizational and time management skills, with the ability to prioritize tasks effectively

Strong verbal and written communication skills, with a keen eye for detail

Ability to work independently with minimal supervision and as part of a team

Discretion and professionalism when handling confidential information

Flexibility to adapt to changing priorities and deadlines

Background in project management is preferred

This position offers an exciting opportunity to work closely with the Managing Director and contribute to the success of the organization. If you are a proactive and organized individual with a passion for supporting senior executives, we encourage you to apply.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

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