Executive Assistant to the Founder/Chief of Staff

We are looking for an experienced Executive Assistant/Chief of Staff to provide high-level administrative and operational support to a busy Founder. The Founder is currently serving as the central point for all communications and decisions, which has created a bottleneck in daily operations. This role is essential to introduce structure, manage the Founder’s schedule and correspondence, and take ownership of critical administrative tasks, allowing the Founder to focus on strategic growth and leadership.

If you’re a highly organized, proactive professional who thrives in fast-paced environments and enjoys bringing order to complexity, we’d love to hear from you.

Key Responsibilities:

• Proactively manage the Founder’s calendar, inbox, and communications
• Schedule and coordinate meetings, including preparing agendas, notes, and follow-ups
• Track and manage action items and project deadlines
• Handle sensitive and confidential information with the highest level of discretion
• Serve as the Founder’s gatekeeper, ensuring priorities are aligned and time is optimized
• Anticipate needs and proactively address potential issues before they arise
• Liaise with internal teams and external stakeholders on behalf of the Founder

Requirements:
• Excellent English skills (C1+)
• 2-4 years of experience as an Executive Assistant (or related roles) supporting a Founder or C-level executive in a fast-paced, dynamic environment
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• High integrity, discretion, and professionalism
• Ability to prioritize effectively and manage multiple responsibilities under pressure
• Proficiency in Google Workspace, Slack, and other productivity tools
• Must be located in Latam

What We Offer:

• A dynamic and collaborative work environment.
• Opportunities for professional growth and development.
• The chance to work on diverse projects.

Benefits:
• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!