Executive Assistant to the CEO (f/m/d)

Your Opportunity

Ready for your next big ride? At woom, we are looking for a Strategic Enabler & Operational Partner to join the CEO Office. This is a high-impact, hybrid role designed for a professional who masters the art of executive administration while bringing the intellectual curiosity to engage with the substance of our business.

You are more than the backbone of the CEO Office, you are the catalyst that ensures our strategic vision stays on track. You act as a high-level co-pilot, blending extreme precision with an unflappable, positive attitude. Whether you are orchestrating complex board cycles, designing visual narratives for investor decks, or managing a rapidly shifting personal calendar, you thrive in an environment where your support directly enables our leadership to focus on woom's global growth.

Your Mission

Strategic Support & Content Collaboration

Content Partner: You prepare comprehensive briefings, decision memos, and dossiers. You don’t just organize meetings; you understand their context and ensure the CEO is fully prepared for every interaction.

High-End Presentation Design: You take ownership of creating sophisticated presentations (google slides), translating complex ideas into compelling visual narratives.

Action Tracking: You follow up on strategic initiatives and ensure that "to-dos" from leadership meetings are executed across the organization.

Executive Operations & Precision Gatekeeping

Masterful Calendar Management: You treat the CEO’s time as a highly valuable resource, scheduling and prioritizing appointments, meetings, and personal commitments to ensure a balanced and efficient day.

The Ultimate Gatekeeper: As the primary point of contact, you act as a "firm but friendly" filter for heavy email traffic, ensuring urgent matters are escalated promptly.

Correspondence & Communication: You draft and manage high-level communications in flawless German and English.

Seamless Logistics & Administrative Excellence

Complex Travel Orchestration: You own end-to-end travel management (flights, visas, transfers), ensuring even demanding international itineraries are stress-free.

Meeting & Event Coordination: You organize internal/external meetings and leadership events (offsites), ensuring technology and agendas are perfectly prepared.

Administrative Ownership: You handle expense reports, invoice processing, and ad-hoc personal errands to ensure the CEO’s focus remains 100% on the business.

Investor & Board Relations

Lead Orchestrator: You manage the communication cycle for the Advisory Board, ensuring all reporting and materials are delivered with the highest quality and on strict deadlines.

Stakeholder Hospitality: You represent the CEO Office towards investors and shareholders, ensuring a professional and seamless experience at every touchpoint.

Your Profile

4+ years in a dedicated Executive Assistant or Personal Assistant role within a fast-paced, international environment.

You have a "graphic eye" for aesthetic presentations and the ability to synthesize complex information into clear structures.

You are always two steps ahead, anticipating needs before they arise and juggling multiple moving parts with ease.

Flawless German and English are a must. You can draft complex documents and edit high-level correspondence in both languages.

You handle sensitive information with absolute confidentiality and maintain a calm, resilient demeanor, even when plans change last minute.

Who are we?

Our sustainable, lightweight bikes are loved by millions of riders around the world—and so is the culture behind them. At woom, you’ll join an international, multicultural team representing more than 15 nationalities, united by a shared passion for creating outstanding products with purpose.

With a growing team of 220+ employees, we consciously invest in what made us successful from the start: a friendly, collaborative working atmosphere, open communication, and an extensive onboarding experience that helps you feel connected and effective from day one.

For this position, we offer a gross monthly salary starting at EUR 4,000 (full-time). Your experience, qualifications, and impact matter to us, and we are open to a competitive overpayment for the right candidate. Details are best discussed personally—we look forward to that conversation.

We focus on diversity and celebrate it. Equal opportunities for everyone and an anti-discriminatory personnel policy are particularly important to us.