Executive Assistant to the CEO

We are seeking a highly organized, proactive Executive Assistant to support our CEO in a fast-paced, high-growth environment. This role is central to creating structure, clarity, and momentum—ensuring the CEO can focus on strategic priorities while key priorities move forward with consistency and follow-through.

This role requires strong judgment, proactive thinking, and the ability to operate with a high degree of ownership in a dynamic environment.

What You’ll Do

You will act as a trusted partner to the CEO, managing time, coordinating priorities, and supporting execution across key initiatives. This includes:

Owning and optimizing the CEO’s calendar to reflect priorities and maximize impact

Serving as a thoughtful gatekeeper, balancing accessibility with focus

Preparing agendas, materials, and briefing documents for leadership and executive meetings

Supporting the development, consolidation, and quality of leadership materials and deliverables

Capturing action items and ensuring follow-through across stakeholders

Tracking commitments and maintaining visibility across multiple workstreams

Supporting coordination and communication across the executive team

Managing complex domestic and international travel and building detailed, efficient itineraries

Drafting and editing communications on behalf of the CEO as needed

Coordinating board-related timelines and ensuring stakeholders stay on track with deliverables

Handling sensitive information with a high degree of discretion and judgment

What We’re Looking For

5+ years of executive assistant experience, supporting senior leaders (VP level or above)

Strong organizational skills and exceptional attention to detail

Demonstrated ability to manage competing priorities and adapt quickly

Experience supporting leadership meetings and preparing executive-level materials

Ability to track multiple workstreams and ensure follow-through

Strong written and verbal communication skills

High level of discretion and professionalism

Comfortable operating behind the scenes while influencing outcomes

Nice to Have

Experience supporting a CEO or C-level executive

Familiarity with collaboration tools and AI tools

Environment

High-growth company in build mode

Distributed executive team with strong ownership

CEO is highly engaged, relationship-driven, and in high demand

Tools

Experience with Microsoft Office (Outlook, Teams, PowerPoint) required. Familiarity with AI tools is a plus.

We are an equal opportunity employer committed to building an inclusive workplace for all employees.