Executive Assistant to the C-suite

About the Role

We're looking for an exceptional Executive Assistant to serve as the right hand to our executive leadership team (ELT). This isn't a traditional admin role — it's a high-trust, high-impact position at the center of a fast-moving organization operating across government, defense, and enterprise technology sectors.

The person who thrives here is someone who has followed a senior leader through multiple jobs, knows how to manage complexity and confidentiality with ease, and takes genuine pride in making a high-performance executive more effective. You'll own ELT calendars, coordinate domestic and international travel, and serve as the operational backbone that keeps everything running — even when (especially when) everything is moving at once.

Core Responsibilities:
Calendar & Schedule Ownership

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Serve as the sole owner of ELT calendars — nothing gets on it without going through you

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Proactively manage scheduling conflicts, protect deep-work time, and ensure every meeting has a clear purpose

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Coordinate across internal leaders and external stakeholders to make scheduling a seamless, positive experience for all parties

Travel Coordination

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Plan and manage complex, multi-stop domestic and international travel itineraries

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Anticipate trip objectives and proactively fill travel windows with productive meetings, site visits, or engagements — getting maximum value from every trip

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Monitor and adapt logistics in real time when plans change (and they will)

Communications & Correspondence

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Maintain broad visibility into ELT email and communications to ensure nothing critical falls through the cracks

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Draft and manage correspondence on behalf of the ELT with appropriate discretion and voice

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Act as a warm, professional point of contact for government officials, partners, board members, and external stakeholders

Operational Support

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Coordinate meetings across the leadership team by managing calendars as a soft-power resource — a key tool for organizational prioritization

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Support planning for company-wide and off-site events

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Maintain awareness of ongoing projects, NDAs, and sensitive initiatives

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Occasionally assist with personal scheduling needs, including family travel coordination

Who You Are:
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Experienced: You've supported a senior executive — ideally a C-level leader — for an extended period, following them through high-pressure environments and multiple roles or organizations

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Discreet: You understand that the work you do is sometimes inherently confidential and you treat it that way, always

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Proactive: You anticipate needs before they're expressed. You're two steps ahead.

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Adaptable: You thrive in ambiguity and flux. No two weeks look the same, and that energizes rather than frustrates you

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Relationship-forward: Stakeholders - both internal and external - enjoy working with you. You understand that being liked and trusted is how you get things done

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Composed during travel: When the C-suite executives are on the road, you're in operational mode — monitoring, adjusting, and problem-solving in real time

Qualifications:
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7+ years of experience supporting a C-level or senior executive, with demonstrated longevity in those roles

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Background in a high-tempo environment: defense, government, consulting, financial services, or enterprise technology preferred

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Exceptional written and verbal communication skills

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Strong command of productivity and calendar tools (Google Workspace, or equivalent)

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Proven ability to handle sensitive information with complete discretion

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Comfortable operating remotely and independently without close supervision

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East Coast or Central U.S. time zone required

Highly Preferred

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A “tech forward” approach to operating. Understanding and leveraging AI tools to automate tasks and build efficiencies in your role.

Why This Role:
This is a rare opportunity to work closely with a nationally recognized leader at the intersection of technology, defense, and public-sector innovation. You'll have a front-row seat to high-stakes decisions, international engagements, and a mission-driven organization that is genuinely doing important work.

The right person in this role will find it deeply rewarding — and will be valued accordingly.