Executive Assistant to CEO

Confidential

Not specified contract

Posted: March 24, 2026

Required Skills

Job Description

Job Title: Executive Assistant to CEO

Location: Bangalore, India (Preferred) | Remote (Open)

Working Hours: 7:00 AM CST – 4:00 PM CST (may adjust with daylight saving changes)

Experience: 3–6 Years

Employment Type: 3-month contract (with possibility of extension)

About Calpion

Calpion is a Dallas-headquartered technology firm with 18 years of experience delivering AI-driven solutions, enterprise application development, RPA, cloud services, and Salesforce consulting. We also provide automated, HIPAA-compliant healthcare solutions, including medical billing and practice management platforms. Trusted by Fortune 500 clients.

About the Role

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support the CEO. This role requires exceptional communication skills, strong judgment, and the ability to manage multiple priorities while maintaining the highest level of confidentiality. The Executive Assistant will act as a strategic support partner, ensuring smooth operations and enabling the CEO to focus on high-impact decisions.

Key Responsibilities

Manage the CEO’s calendar, meetings, travel, and schedules efficiently

Prepare meeting agendas, presentations, reports, and follow-up action items

Track key priorities and deadlines, ensuring timely completion of tasks

Coordinate with leadership, sales, HR, finance, and external partners

Handle confidential and sensitive information with discretion

Support board meetings, leadership meetings, and executive communications

Assist with strategic initiatives, research, and special projects as needed

Required Qualifications

Bachelor’s degree in Business Administration, Management, or a related field

3–6 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership

Strong written and verbal communication skills

Excellent organizational and time-management abilities

High level of professionalism, discretion, and integrity

Proficiency in MS Office / Excel

Ability to work independently in a fast-paced, dynamic environment

Preferred Qualifications

Prior experience supporting a CEO, Founder, or CXO-level executive

Experience working with US or global stakeholders

Familiarity with collaboration tools such as Slack, Zoom, Teams, and CRM systems

Comfortable working across time zones

Why Join Calpion

Direct exposure to CEO-level decision-making and strategic initiatives

High-visibility, high-impact position with meaningful responsibilities

Flexible work model (Bangalore-based or fully remote)

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