Executive Assistant to 2 Business Leaders

WHO WE ARE

The Blair Partnership is a literary and entertainment agency. We offer our clients a broad range of services including rights management, client representation and franchise management. As part of those services, we help to manage several companies on behalf of our client J.K. Rowling. Those companies are Pottermore and Bronte. These businesses benefit from shared resources and expertise provided by The Blair Partnership, but they are run by their own leaders.

There are three core pillars to The Blair Partnership’s business activity:

Franchise Management – which encompasses brand & franchise vision and strategy, creative strategy & direction, product development, brand management & comms for the Harry Potter franchise.

Client Management - we represent a large and eclectic list of clients’ literary and entertainment rights portfolios and pursue commercial opportunities for them through deal making in the UK, US and internationally, partner management and backlist rights management.

Governance & support - we provide governance, resources and support to companies owned by J.K. Rowling. As part of that support, we cultivate close collaboration & strong, cohesive working practices between all the businesses.

Our vision remains to shape, nurture and grow the most imaginative and engaging brands for generations to come, working with our clients.

Our mission is to shape and connect stories to their audiences.

The Blair Partnership is proud to be an equal opportunity workplace where all talent and potential is valued. We welcome people of different backgrounds, experiences, abilities and perspectives and recognise the value that this adds to our business.

OVERALL PURPOSE OF THE JOB 

The Executive Assistant provides high-level administrative and operational support to two executive-level leaders and their respective teams. This role requires exceptional organisational skills, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment. The Executive Assistant acts as a trusted partner, helping leaders stay focused on strategic priorities while ensuring day-to-day operations run smoothly, both within their respective teams and across the other teams and businesses across the Group.

SUMMARY OF DUTIES 

Executive Support

Manage complex calendars for two executives, including scheduling meetings, prioritizing requests, and resolving conflicts

Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense tracking

Prepare executives for meetings by compiling agendas, briefing materials, presentations, and follow-up notes

Serve as a key point of contact between executives and internal/external stakeholders

Handle confidential and sensitive information with the highest level of discretion

Team & Operational Support

Provide administrative support to the executives’ teams, including meeting coordination, onboarding support, and team communications

Organize and support team meetings, offsites, and events (logistics, materials, action items)

Track action items, deadlines, and deliverables across leadership priorities

Support budget tracking, expense reporting, and purchase requests as needed

Process Improvement & Special Projects

Identify opportunities to improve workflows, processes, and administrative efficiency

Support special projects and strategic initiatives as assigned

PERSON SPECIFICATION 

Qualifications & Experience

Several years of experience as an Executive Assistant or in a similar senior administrative role, preferably supporting executive-level leaders

Proven experience managing multiple leaders and competing priorities simultaneously

Strong proficiency with productivity tools (e.g., Google Workspace or Microsoft Office, calendar and expense systems)

Excellent written and verbal communication skills

High level of professionalism, integrity, and emotional intelligence

Key Skills & Competencies

Exceptional organisation and time-management skills

Ability to anticipate needs and proactively solve problems

Strong attention to detail with the ability to see the bigger picture

Comfortable working in a fast-paced, changing environment

Collaborative, service-oriented mindset with the confidence to push back when needed

WHAT YOU CAN EXPECT FROM US:

Competitive Salary

Company Bonus Scheme

Hybrid working policy (4 days/week in office)

25 days’ holiday (plus 8 bank holidays).

Progressive and inclusive policies around Carers, IVF, Menopause, Pregnancy Loss, etc.

Enhanced maternity leave (18 weeks at full pay) and paternity leave (2 weeks immediately after birth, and 10 additional days over the following 12 months, at full pay)

Group Pension Plan where we contribute 5% and annual pensions workshops

Life Assurance of 4 times salary

Health Insurance (currently with Vitality)

Health Shield Cashback Plan – dental, optical, physio and wellbeing benefits and much more.

Annual Creative Bursary to spend on the creative activity of your choice.

2 paid days off per year to spend volunteering and giving back to your favourite cause or community project.

Monthly Lunch & Learn events – hearing great stories from colleagues, clients and external speakers

Regular fundraising events to raise money for our charity of the year – we are currently fundraising on behalf of 4Louis

Seasonal company parties and team lunches

Subsidised on-site massages

Learning and Development opportunities, including an in-house Mentoring Programme