Executive Assistant

We are looking for a dedicated Executive Assistant to partner with our CEO.

You will be the ultimate optimizer of time and performance, acting as a first point of contact and a strategic gatekeeper. From handling complex correspondence and organizing high-level meetings to participating in special projects and refining administrative procedures, your role is crucial to our operational success.

Responsibilities

• Prepare complex reports, agendas, meeting minutes, and tailored correspondence for the CEO.

• Develop and test administrative processes and databases to keep the organization running smoothly.

• Organize high-impact business documents and summarize data for special reports.

• Manage complex calendars, coordinate meetings, and arrange travel plans to maximize the CEO’s time.

• Ensure all work aligns with company policies, regulatory codes, and procurement protocols.

• Design your own monthly schedule and help coordinate office workflow to meet high-priority deadlines.

• Act as a key bridge between internal teams and external stakeholders

Requirements

• BA degree in Office Management, International Business, Communication or a related field.

• 3+ years of experience as an Executive Assistant in a fast-paced environment.

• Fluency in both written and spoken English and Dutch.

• Strong organizational skills with a proven ability to prioritize complex activities autonomously.

• Expert-level command of office software, digital tools, and document management systems.

• Experience handling sensitive data with a focus on privacy and ethics.

• Exceptional communication skills, capable of providing guidance to the wider team and supporting strategic planning.

N.B. All applicants, we realize that this is quite the list and people come with various levels of experience. Don't be afraid to apply even if you feel you don't meet every desired skill. Our mission is a journey and there's plenty to learn on the way!

But of course, you should identify with our core values: We trust, We own it & We aim high.

Also please be aware that we will request a Certificate of Conduct (VOG) and conduct a background check according to our screening policy. We appreciate your understanding and cooperation in this matter.

What's in for you

• Working for a Great Place to Work® certified company;

• Comprehensive pension plan;

• Commuting allowance;

• 30 days of paid holiday leave (with the possibility to buy 3 additional days);

• Opportunities to develop your skills even further through training and certifications;

• High quality laptop/desktop, monitor, noise canceling headphones, and any other equipment necessary for your role;

• An international team of 30+ nationalities, full of high performance colleagues you can exchange experiences with and learn from. As well as having a lot of fun in our social events and Friday drinks!

Robin is a technology leader in tracking and classification of small objects. Our mission is to increase the safety of people and wildlife by preventing bird strikes in aviation, reducing the environmental impact of wind farms, and protecting humans and critical infrastructure against drones. We achieve this by combining purpose-built radars with unique software algorithms. This powerful combination allows us to provide actionable information that empowers users to prevent serious incidents.

We’re growing. Fast. In fact, we are one of the top 10 fastest‑growing companies in the Netherlands. But despite this growth, we stay true to our core values of trust, ownership and aiming high. At Robin, you don’t join just a team. You join a collective of bright minds driven by the belief that ‘doing things better’ is a continuous challenge.

Want to work on next-level radar tech, solve real problems, and never have to pretend your job has meaning?

You’ll fit right in, we’re saving you a seat.