Executive Assistant

LMR is seeking an Executive Assistant (EA) for employment in support of the National Geospatial-Intelligence Agency (NGA)providing enterprise support for administrative services. To be considered for this position, qualified candidates must have a current, active TS/SCI security clearance. 

Location: Springfield, VA

Job Description:

The Executive Assistant (EA) anticipated to support a variety of NGA offices and requires highly experienced administrative support. An EA is expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. The EA independently accomplishes demanding and challenging administrative tasks that are routine and involve high levels of complexity. An EA is expected to independently handle multiple tasks with competing priorities.

Job Qualification:

Proven experience as an administrative assistant supporting administrative requirements at the mid- to upper management levels of an office.

Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements. This will require executing a broad range of administrative responsibilities with some tasks occurring routinely and/or on an “ad hoc” basis.

Provide the office with a centralized source of administrative expertise and guidance.

Independently apply mature and objective judgment to determine best approach and course of action to take in both routine and non-routine administrative situations. This will require accurately interpreting and adapting guidelines, policies, precedents and practices that are not always completely applicable to a changing situation.

Support office discussions regarding the organization’s administrative business rhythms and contribute recommendations as necessary. Advise office leadership and management on the administrative implications of additions, deletions, or changes to the varied functions.

Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other offices, etc. under general directives with minimum assistance and/or guidance.

Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.

Support the office with development of guidance, procedures and/or policies relative to facilitating administrative activities of the organization. These functions may include training/travel budgets, suspense systems, space planning, personnel management, record management, logistics support, asset tracking, etc.

Assist subordinate administrative assistants on new procedures; request information needed from the subordinate offices for periodic or special conference, reports, inquiries, etc.

Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements.

Capable of independently handling a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast-paced environment having competing priorities.

Excellent communication skills both verbally and written with the ability to:

Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms; and

Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.

Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Education Requirements:

Bachelor’s Degree in General Business Administration, Minimum of 4 years Administrative experience OR Associate’s Degree in General Business Administration, Minimum of 6 years Administrative experience OR High School Diploma, Minimum of 8 years Administrative experience

Desired Skills, Experience, and Qualifications:

Prior DOD and/or NGA experience working in a related field.

Prior experience working with the military and understanding of the services.

Proficient working knowledge of the following applications:

PeopleSoft

PRISM

NGA Central Electronic Routing and Tasking System (N-CERTS)

SharePoint

Management and Execution Tracker (MET)

Ability to schedule, coordinate, set-up, and operate NGA Video Teleconference (VTC) equipment

Overseeing office spend plans for travel, supplies and awards.

Prior experience with presentation techniques

Possesses a working knowledge of the NGA internal coordination and approval processes.

Working knowledge of Access database

Proficient with NGA correspondence manual

Working knowledge of NGA’s Record Management requirements

A working level understanding of NGA corporate processes

Prior experience with the awards and decorations process

Clearance Requirements: Current, active Top Secret security clearance.

Benefits Include:

Medical, Dental, and Vision Insurance

Life, AD&D, and Short-Term Disability Insurance

401(k)

Paid Time Off

Paid Holidays

Employee Assistance Program

About LMR:

LMR is a service-disabled veteran-owned small business that supports technology development and provides comprehensive joint warfighter training by leveraging the skills, experience, and knowledge of its personnel.

LMR Technical Group is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.

If you are a qualified applicant with a disability in need of an accommodation to complete the application process, please contact us at [email protected]. EOE Disability/Veteran.

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