Executive Assistant / Scheduler

Who We’re Looking For (Position Overview):

Spry Methods is seeking a highly organized, proactive Executive Assistant / Scheduler to support the Director, Command, Control, Communications, and Computers (C4), Headquarters Marine Corps (HQMC) at the Pentagon.

This role operates at the center of Marine Corps enterprise decision-making, directly enabling a senior executive leader by managing time, priorities, and operational rhythm. The ideal candidate thrives in a high-tempo, high-visibility environment and brings experience supporting DoD SES or Flag/General Officers.

What Your Day-To-Day Looks Like (Position Responsibilities)::
You will serve as a trusted front-office partner responsible for ensuring the Director’s time, engagements, and office operations are executed with precision.

Executive Scheduling & Calendar Management

• Manage and deconflict a complex, high-visibility calendar, coordinating engagements across HQMC, DoD, Joint Staff, and external stakeholders

• Develop daily/weekly schedule products (day cards, read-aheads, forecast schedules)

• Prioritize competing requirements and ensure leadership is fully prepared for each engagement

Meeting & Engagement Support

• Coordinate and execute meetings, briefings, and events, including:

• Agenda development and logistics

• Read-ahead materials and briefing books

• Secure spaces, AV, and visitor access

• Track actions, taskers, and follow-ups to completion

• Prepare and quality-check executive correspondence, memos, and briefing materials

Travel Coordination (DTS)

• Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS)

• Build detailed itineraries and trip books

• Coordinate last-minute changes and ensure compliance with travel regulations

Front Office & Administrative Operations

• Serve as the primary point of contact for internal and external stakeholders

• Manage office workflow, communications, and tasking systems (e.g., TMT/CATMS)

• Coordinate visit requests, clearances, and escort requirements

• Maintain organized records, files, and executive documentation

Office Management & Daily Operations

• Support day-to-day office operations including:

• Supply management and workspace coordination

• Security and access procedures

• Coordination across HQMC staff sections

• Enable smooth execution of the Director’s operational priorities

What You Need to Succeed (Minimum Requirements)::
• Active DoD Secret Clearance

• 3–7+ years of experience supporting senior leadership in a DoD or Federal environment

• Demonstrated experience supporting SES, Flag, or General Officers

• Advanced experience with:

• Executive calendar management and scheduling

• Defense Travel System (DTS)

• Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)

• Strong understanding of DoD administrative, correspondence, and security processes

Ideally, You Also Have (Preferred Qualifications)::
• Prior experience working in the Pentagon or HQMC

• Familiarity with task management systems (TMT, CATMS, or similar)

• Experience preparing executive-level briefing materials and read-aheads

• Bachelor’s degree (or equivalent experience)

Key Skills & Attributes:
• Exceptional organizational and time-management skills

• Ability to operate in a fast-paced, high-demand executive environment

• Strong judgment and ability to prioritize competing requirements

• Professional presence and ability to interact with senior leaders

• High level of discretion handling sensitive and classified information

• Proactive, anticipatory mindset (stays ahead of the schedule, not behind it)

Why Spry Methods:
At Spry, we bring senior-level expertise and small business agility to mission-critical environments. Our teams operate directly alongside federal leadership, delivering results that matter—from HQMC enterprise operations to DoD-wide transformation efforts.

In this role, you won’t just manage a calendar—you will enable decision advantage at the highest levels of the Marine Corps.

#CJ