Executive Assistant

About Sesame

Sesame believes in a future where computers are lifelike - with the ability to see, hear, and collaborate with us in ways that feel natural and human. With this vision, we're designing a new kind of computer, focused on making voice agents part of our daily lives. Our team brings together founders from Oculus and Ubiquity6, alongside proven leaders from Meta, Google, and Apple, with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive.

About the role

We’re looking for a sharp, proactive Executive Assistant to support our CEO and Head of Operations. As a key partner to leadership, you’ll manage complex schedules, coordinate high-level communications, and ensure seamless operations in a fast-moving environment. The ideal candidate thrives under pressure, anticipates needs before they arise, and builds strong relationships across teams and external partners. If you’re highly organized, adaptable, and excel at making things run smoothly, we want to hear from you!

Responsibilities:

• Calendar & Scheduling – Manage the CEO’s complex calendar, coordinate meetings, prioritize appointments, and optimize time efficiency.

• Meeting Preparation – Organize materials, draft agendas, and prepare presentations to ensure executives are well-equipped.

• Communication Management – Act as the primary liaison for internal and external stakeholders, handling correspondence with discretion and professionalism.

• Travel Coordination – Plan and manage detailed travel itineraries, including flights, accommodations, and logistics, proactively addressing any issues.

• Confidentiality & Professionalism – Handle sensitive information with the utmost discretion and professionalism.

• Operational Support – Partner with Office Manager to ensure seamless executive support and business operations.

• Event Coordination – Organize company events, offsites, and team gatherings, ensuring smooth execution.

• Project Assistance – Support key initiatives by collaborating with cross-functional teams to drive efficiency and execution.

Required qualifications:

• 5+ years of experience as an Executive Assistant to C-suite executives, preferably a CEO or cofounder.

• Proven ability to manage complex calendars, travel logistics, and high-level communications.

• Exceptional organization, time management, and attention to detail.

• Strong interpersonal and communication skills to build rapport across teams and external partners.

• Ability to multitask in a fast-paced environment with shifting priorities.

• Proficiency in Google Workspace, Slack, and expense reporting tools.

• Discreet, proactive, and adaptable with a problem-solving mindset.

• Experience in project management and event coordination is a plus.

Sesame is committed to a workplace where everyone feels valued, respected, and empowered. We welcome all qualified applicants, embracing diversity in race, gender, identity, orientation, ability, and more. We provide reasonable accommodations for applicants with disabilities. Contact [email protected] for assistance.

Full-time Employee Benefits: 

• 401 (k) max employer match: 3.5% of compensation

• 100% employer-paid health, vision, and dental benefits for you and your dependents

• Unlimited PTO and sick time

• Flexible spending account with employer matching up to $1,650/year (medical FSA)

• Guardian Employee Assistance Program (EAP)

• Opportunity to share in the company's success with competitive stock options

Benefits do not apply to contingent/contract workers.