Executive Assistant/ Personal Assistant

Position Summary We are seeking a highly organized, proactive, and discreet Executive Assistant / Personal Assistant to support the CEO with executive, operational, and select personal priorities. This role protects the CEO's time, drives follow-through on key initiatives, and ensures smooth communication across the organization. The ideal candidate exhibits exceptional professionalism, sound judgment, and the ability to work with urgency and care in a fast-paced, multi-brand hospitality environment.

Essential Duties and Responsibilities

• Executive & Administrative Support

• Manage CEO's calendar, meetings, and scheduling with accuracy and foresight.

• Act as a trusted gatekeeper for CEO's time and priorities.

• Prepare agendas, presentations, briefing materials, and follow-up documents.

• Draft, edit, and manage professional communications on behalf of the CEO.

• Maintain organized records, files, and executive documentation.

• Operational & Business Support

• Coordinate cross-functional meetings with leadership, operations, HR, and external partners.

• Track deadlines, deliverables, and executive priorities to ensure accountability.

• Support special projects, strategic initiatives, and executive-level assignments.

• Liaise with vendors, consultants, and stakeholders professionally and discreetly.

• Personal Assistance

• Manage select personal scheduling, logistics, and time-sensitive requests for the CEO.

• Assist with errands, appointments, and personal coordination as needed.

• Maintain strict confidentiality and boundaries when supporting personal needs.

• Travel & Event Coordination

• Arrange and manage executive travel including flights, lodging, transportation, and itineraries.

• Coordinate CEO participation in site visits, conferences, leadership meetings, and company events.

• Support planning of leadership off-sites, retreats, and executive gatherings.

• Confidentiality & Professional Standards

• Handle sensitive and confidential information with discretion and integrity.

• Anticipate needs, proactively solve problems, and address issues before escalation.

• Represent the company and CEO with professionalism, hospitality, and sound judgment.

Knowledge, Skills and Abilities

• Exceptional organizational, communication, and time-management skills.

• High emotional intelligence, professionalism, and discretion.

• Proficiency in Google Workspace, Microsoft Office, and scheduling/travel platforms.

• Ability to work independently, manage competing priorities, and adapt in a dynamic environment.

Education & Experience

• 5-7+ years supporting a C-suite executive in an EA or PA role.

• Hospitality, restaurant, or multi-unit operations experience preferred.

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