Executive Assistant

Welcome to Pioneer Square Brands, a dynamic and innovative company at the forefront of the consumer goods industry. Committed to delivering high-quality products, we take pride in our dedication to excellence, creativity, and customer satisfaction. With a diverse portfolio featuring renowned brands (Brenthaven, Gumdrop, and VAULT), our mobile technology accessories ensure our customers achieve successful technology deployments. Our team comprises passionate individuals united by a shared vision to shape the future of our industry. If you are seeking a challenging and rewarding position in a fast-paced environment where your ideas are highly valued, join us at Pioneer Square Brands and become an integral part of our exciting journey.

Our Core Purpose: We ensure mobile technology works so that people can focus on what matters.

Our Core Values:

Genuine and Respectful

Pride in Everything We Do

Excellence through Innovation

Obsessed with Customer Success

Pioneer Square Brands has a global footprint with office locations in High Point, North Carolina, and Manila, Philippines.

We are actively looking for highly motivated professionals with a positive attitude who desire to be part of our growing team.

Executive Assistant

Location: Silver City, Pasig, Metro Manila (Hybrid)

About the Role:

The Executive Assistant provides high-level administrative and organizational support to the CEO and CRO. This role is critical in ensuring seamless day-to-day operations, effective communication, and efficient coordination across projects and internal teams.

Key Responsibilities:

Provide comprehensive, high-level support to the executives, managing schedules, coordinating appointments, and ensuring smooth communication across multiple platforms.

Lead and monitor the execution of key projects, working with cross-functional teams to ensure projects are on track, deadlines are met, and deliverables are completed.

Conduct research, analyze data, and prepare detailed reports to inform executive decision-making.

Represent the executive in meetings, communications, and other key interactions. Handle all forms of communication, including email, phone calls, and correspondence with confidentiality.

Serve as a primary point of contact for executives, manage confidential information, and represent executives in various capacities.

Organize and facilitate high-level meetings, from preparing agendas to documenting detailed meeting minutes and following up on actionable items.

Prepare reports and presentations as necessary. Provide insights and recommendations.

Maintain comprehensive, secure, and organized records and files with confidentiality. Ensure that all documentation is up-to-date and easily accessible to the CEO and CRO and other key stakeholders.

Manage all aspects of executive travel, including booking flights, accommodations, transportation, and preparing detailed itineraries.

Mentor and provide guidance to junior administrative.

Other related tasks that may be assigned.

Qualifications:

At least 5 years of work experience as an executive assistant or similar role in a shared services set-up

Excellent written and verbal English communication skills

Process-oriented and highly attentive to details with strong sense of confidentiality

Outstanding organizational and time management skills

Ability to manage global stakeholders efficiently and effectively

Above-average MS Office knowledge

Ability to work independently and work under pressure

Willingness to adapt to changing business needs

Willingness to work on a hybrid work set-up and a fixed night shift schedule at Silver City, Pasig

Success Factors:

High attention to detail and strong follow-through

Ability to anticipate needs and act proactively

Strong interpersonal and coordination skills

Adaptability and problem-solving mindset