Executive Assistant

About us

Photoroom launched in 2020 after being accepted into Y Combinator and has become the world's most popular AI photo editor over the past four years. Our goal is to create the technology allowing anyone create studio-level product images in minutes.

With over 300 million downloads and processing 5+ billion images annually, we serve both individual creators and major enterprises like Amazon, DoorDash, and Decathlon through our B2C app and B2B API solutions.

We're a profitable, remote-friendly company that has raised Series B funding and aims for 40% year-over-year growth. Our team of 100+ passionate builders focuses on craft, innovation, and collaboration, creating exceptional impact for entrepreneurs and businesses worldwide.

Role Summary

We’re hiring an Executive Assistant to the CEO to make Matthieu (Matt) more effective by removing logistics, scheduling, and coordination overhead from their day-to-day.

This is a high-trust role with significant autonomy: you will own Matt’s calendar and travel logistics end-to-end, anticipate needs, and keep key operating rhythms moving.

Compensation: 50/58k + equity (BSPCE/stock options)

Location: Paris.

What You’ll Do

• Provide high-level administrative support: anticipate needs, remove friction, and handle day-to-day logistics so Matt can focus on high-leverage work.

• Own the calendar end-to-end: manage scheduling, protect focus time, continuously reschedule as priorities/travel change, and keep meetings flowing smoothly.

• Run travel and events planning with zero dropped balls: flights, trains, hotels, ground transport, speaking/press/partner, visas, backup options, confirmations, and “day-of” execution so surprises are handled before they reach Matt.

• Coordinate team and leadership logistics: organize lunches and gatherings when Matt is with teams (e.g., London, NYC visits), and support leadership offsites/seminars when needed.

• Support operating cadence (as it fits the role and trust level): help collect topics, build agendas, and keep weekly/recurring exec meetings on track. Capture notes when appropriate.

• Handle “always gets postponed” tasks: protecting personal constraint when booking professional appointments. Make sure medical and family calendar constraints (nanny/school), and unblock small projects that otherwise linger are still possible.

• Be the go-to for admin workflows: document signatures, passport renewals, expenses and requests from legal/finance that require CEO inputs or personal information.

How You’ll Work With Matt

• You will have clear ownership and autonomy, with batched questions when you’re blocked and quick yes/no decisions from Matt.

• Communication will be lightweight and pragmatic (e.g., Slack/WhatsApp/email), with calls reserved for truly urgent topics.

• Inbox support can evolve over time. We can start with forwarding/triage patterns and expand access as trust builds.

About You

• You have 5+ years of experience supporting a senior executive in a fast-paced environment, and you can demonstrate strong ownership of calendar and travel.

• You are highly proactive: you anticipate issues early (confirmations, documents, time zones, buffers) and build backups.

• You have excellent judgment, discretion, and a strong sense of confidentiality, and you handle sensitive information with care.

• You have strong stakeholder management skills, and you can navigate priorities across a wide set of internal and external contacts.

• You communicate clearly and efficiently (verbal and written), and you are comfortable making decisions in ambiguity.

• You are organized and detail-oriented, while staying calm when plans change.

• You are comfortable with collaborative AI and office tools (Notion, Google Workspace, Slack) and you keep systems tidy.

• You bring problem-solving skills, and a business-oriented mindset.

• You are fluent in French and English.

What “Great” Looks Like (First 3–6 Months)

• Matt’s travel runs smoothly: no missed bookings, missing confirmations, or last-minute visa/document surprises.

• Matt’s calendar becomes a tool for focus: fewer context switches, better buffers, and fewer scheduling back-and-forths.

• Team and meeting logistics are consistently handled without escalations.

• Recurring rhythms (where applicable) are dependable: agendas, attendees, and logistics are ready ahead of time.

• Small but important tasks no longer linger for weeks.

Benefits

• Competitive equity package.

• Learning and development budget.

• Private health insurance.

• Mental health support.

Hiring Process

• Screening call (30 min)

• Interview with Matt (30 min)

• Practical exercise (lightweight) and review (45–60 min)

• Deep dive on assignment with Donovan & Matt (30 min)

• Final stage culture interview (2–3 hours total)

• References and offer

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Diversity, Equity, Inclusion, and Belonging

We're committed to enabling everyone to feel included and valued at work. We believe our company and culture are strongest when composed of diverse experiences and backgrounds.

That's also why we have flexible working hours, trust people to work remotely, and extended parental leave.

All qualified applicants receive consideration for employment without regard to age, color, family, gender identity, marital status, national origin, physical or mental disability, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws.